Economic Development Contracts Specialist

Guilford County • 301 West Market Street Greensboro, NC

1d • Onsite

About The Position

Coordinates and manages the contract lifecycles for a variety of Guilford County’s economic development contracts including contract development, approval, and execution; contract payment, performance verification, financial oversight, management, and reporting; and contract close-out in accordance with related laws, regulations and policies. An employee in this class serves as a Contracts Specialist for Guilford County’s economic development efforts. The position assists the Manager of Special Projects within the County Manager’s Office in preparing well-written, thorough, relevant, and structurally effective contract documents; monitoring those contracts and any necessary amendments for adherence to contract and payment terms and conditions, performance verification and reporting standards, and ensuring the entire contract lifecycle adheres to applicable county, state, federal, and other relevant laws, regulations, and policies.

Requirements

• Knowledge of purchasing and contract law as applied in local government in North Carolina.
• Knowledge of business English and contract writing styles used in government services.
• Knowledge of principles and practices of contract preparation, negotiation, conflict resolution, and public administration.
• Knowledge of federal and state contracting processes with ability to ensure applicable county and department information and financial records are properly maintained.
• Knowledge of related public sector budget, financial, and contract management practices with ability to ensure compliance with requirements such as the Local Government Budget and Fiscal Control Act and other applicable requirements.
• Knowledge of Microsoft Office software (Word, Excel, etc.) and other office equipment.
• Ability to communicate effectively with internal and external partners at all organizational levels.
• Ability to draft complex legal documents and correspondence.
• Ability to maintain accurate work records and documentation.
• Ability to independently organize and prioritize numerous tasks.
• Ability to work independently and apply competencies to a variety of situations.
• Ability to use independent judgment and handle confidential topics and maintain confidentiality.
• Ability to learn and utilize applicable county software systems and adhere to county financial and operational processes.
• Ability to communicate effectively both orally and in writing.
• Ability to organize and keep accurate records.
• A Bachelor’s Degree in Business Administration, Public Administration, Finance or a related field and one year of experience working with contracts or drafting legal documents: OR Associate degree in Business Administration, Public Administration, Finance or a related field and three years of experience working with contracts or drafting legal documents; OR High School Diploma and five years of experience working with contracts or drafting legal documents.

Nice To Haves

• Familiarity and experience working with contracts supporting government services or corporations.

Responsibilities

• Assists the staff in the County Manager’s Office in lifecycle contract management including preparing well-written, thorough, transactional relevant and structurally effective contract documents; monitoring those contracts and any necessary amendments for adherence to contract and payment terms and conditions, performance and reporting standards, and compliance expectations; and ensuring the entire contract lifecycle adheres to applicable county, state, federal, and other relevant laws, regulations, and policies.
• Coordinates with relevant county departments to properly manage, budget, and account for each contract’s lifecycle.
• Coordinates with the Special Projects Manager, County Administration Department staff, County Attorney’s Office and contractors for renewal and extension of contracts.
• Coordinates the process for submission of contracts to the Guilford County contracts system and County Attorney’s Office to review for sufficiency and legality.
• Routes and monitors contract documents submitted through the automated system for electronic signatures and execution of contracts.
• Assists in researching and preparing the interpretation of contract provisions to include explaining contract processes, penalties, and compliance terms and conditions.
• Assists in developing and maintaining updated contract templates, forms, and other related documents to facilitate the contracting process.
• Develops metrics for each contract to measure and monitor performance by the contractors to ensure they are meeting the intended scope of work per the contract.
• Provides back-up assistance to the Special Projects Manager and other County Administration department staff as needed.
• Engages in professional development activities to maintain up-to-date knowledge of contract best practices and related public sector budget and financial management practices.
• Performs other duties as assigned.

Benefits

• Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation.
• Work environment that is free from discrimination of any kind.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level