Echocardiography Operations Coordinator
About The Position
Sentara is hiring an Operations Coordinator for Echocardiography Services! This position is fully onsite, with potential to transition to a hybrid schedule. The Operations Coordinator for Echocardiography Services serves as a key liaison between scheduling, clinical operations, and quality teams to ensure efficient coordination of patient care and optimal use of echocardiography resources. This role is responsible for validating preauthorization and orders, monitoring schedules, supporting access and utilization initiatives, and assisting operational leaders in managing daily workflows across all echocardiography sites. The coordinator plays a critical role in optimizing patient access, and ensuring compliance and readiness prior to each study. The Operations Coordinator for Echocardiography Services provides operational, administrative, and project coordination support to the cardiovascular and perioperative service line leadership and team members. This role serves as a central coordination point for service line initiatives, assisting with project tracking, meeting coordination, documentation, vendor management, and administrative support to ensure efficient operations across the cardiovascular and perioperative service lines. The Operations Coordinator supports cross-functional collaboration, helps maintain project timelines and documentation, and ensures operational tasks are executed effectively to support strategic service line goals.
Requirements
- High School Diploma (Required)
- 2 years of clerical experience required
- Strong organizational and time management skills
- Ability to coordinate multiple projects and priorities simultaneously
- Strong communication and stakeholder coordination
- Attention to detail and documentation accuracy
- Ability to maintain confidentiality
- Proficiency with Microsoft Office Suite, Teams, and project tracking tools
- Experience supporting cross-functional teams and leadership
Nice To Haves
- Strong multitasking
- experience with vendor relationships
- experience working in high-tempo environments preferred.
Responsibilities
- Provide coordination support for cardiovascular and perioperative service line initiatives and projects.
- Maintain project tracking tools to monitor timelines, deliverables, and action items.
- Assist project leads with coordination of meetings, materials, and follow-up tasks.
- Maintain centralized documentation for service line initiatives including project plans, charters, presentations, and reports.
- Track progress of service line initiatives and provide updates to leadership as requested.
- Support cross-functional collaboration across clinical, operational, and administrative teams.
- Track vendor contracts and agreements related to cardiovascular and perioperative service line initiatives.
- Maintain documentation within contract management systems.
- Coordinate vendor communications and track invoice submissions and payment timelines.
- Assist leadership with monitoring contract renewal timelines and required documentation.
Benefits
- Medical, Dental, Vision plans
- Adoption, Fertility and Surrogacy Reimbursement up to $10,000
- Paid Time Off and Sick Leave
- Paid Parental & Family Caregiver Leave
- Emergency Backup Care
- Long-Term, Short-Term Disability, and Critical Illness plans
- Life Insurance
- 401k/403B with Employer Match
- Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
- Student Debt Pay Down – $10,000
- Reimbursement for certifications and free access to complete CEUs and professional development
- Pet Insurance
- Legal Resources Plan
- Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
