Early Childhood Enrollment Specialist

St. Joseph County ISD•Centreville, MI

21h•Onsite

About The Position

The Early Childhood Enrollment Specialist coordinates and prioritizes administrative support for Early Head Start, with a focus on enrollment, recruitment, selection, eligibility, and attendance. The position provides program support and training and technical assistance on related policies and procedures, monitors county-wide recruitment, intake, and enrollment systems, and supports marketing and awareness strategies to promote birth-to-five enrollment. The specialist reviews eligibility documentation with families, supports full enrollment at sites and with childcare provider partners, monitors recruitment plans and selection processes, and audits enrollment-related functions. The role also supports grant applications, Federal and State reporting, county-wide data collection, pupil accounting, and the Early Head Start Annual Community Report. It maintains confidential student and staff information, prepares periodic and specialized reports, manages databases and files, responds to information requests, and serves as an initial contact for families and community partners. The position is a 260-day role; salary and employment conditions are determined by the Board of Education.

Requirements

At least 3 years of related office experience or an Associate’s Degree.
High level of experience and competence with online data management systems.
Working knowledge of computers and software, especially Microsoft Office Suite and Google Apps such as Google Sheets.
Ability to handle confidential information.
Ability to work independently and as part of a team.
CPR/AED and First Aid certification; the employee is responsible for obtaining and maintaining required trainings, certificates, approvals, and documentation before expiration.
Must be able to lift 20 pounds.
Must be physically present at the designated job site each scheduled workday.
Must have regular and reliable attendance, performance, and physical ability to do the job.

Responsibilities

Coordinate and prioritize support and related work for Early Head Start.
Provide program support, training, and technical assistance on enrollment, recruitment, selection, eligibility, and attendance policies and procedures.
Compile, summarize, and report information related to enrollment, recruitment, selection, eligibility, and attendance.
Monitor the county-wide joint recruitment, intake, and enrollment system with Head Start, GSRP, and other childcare partners.
Develop and support county-wide marketing and awareness strategies to promote birth-to-five enrollment.
Assist with grant applications, including annual applications and applications for new funding opportunities.
Ensure children’s eligibility by meeting with parents, reviewing documents, and verifying documentation as needed.
Ensure full enrollment at sites and support full enrollment with Child Care Provider Partners.
Monitor site recruitment plans, including outreach, and monitor the selection process.
Audit and review enrollment, recruitment, selection, eligibility, and attendance functions.
Prepare and assist with Federal and State reporting.
Handle routine and technical information requests.
Manage confidential student and staff information discreetly.
Compile month-end and year-end reports for the Board of Education and Policy Council.
Serve as an initial contact to support positive relationships with families and community partners.
Organize and maintain files and locate information needed for enrollment-related work.
Enter and retrieve data, prepare reports, and operate and maintain databases and other automated files and systems.
Demonstrate excellent customer service skills.
Support Early Head Start pupil accounting functions throughout the county.
Assist with county-wide Early Head Start data collection and the Early Head Start Annual Community Report.
Perform other duties as assigned by St. Joseph County ISD Administration.