E-Rate Specialist

Allegheny Intermediate Unit•Homestead, PA

6d•Hybrid

About The Position

The E-Rate Specialist will manage the full E-Rate lifecycle for the AIU’s internal E-Rate (C1 & C2) filings and the Allegheny Connect consortium, including Forms 470, 471, 486, and 472 (BEAR/SPI) filings. This role also involves serving as the dedicated E-Rate consultant for external client districts, managing their complete E-Rate application and compliance cycle. Additionally, the specialist will be responsible for business development, client relations, and ensuring all E-Rate activities comply with federal regulations.

Requirements

Bachelor’s degree in business administration, public administration, information technology, education, or a related field.
Minimum of three (3) years of direct experience managing E-Rate applications and compliance for a school district, consortium, library, or E-Rate consulting firm.
Demonstrated expertise with the USAC E-Rate Productivity Center (EPC) and all E-Rate program forms and processes.
Strong knowledge of FCC rules, eligible services, and competitive bidding requirements for E-Rate Categories 1 and 2.
Excellent organizational skills with the ability to manage multiple clients, deadlines, and funding years simultaneously.
Strong written and verbal communication skills, with the ability to translate complex regulatory requirements into clear guidance.
Knowledge of K-12 network infrastructure, telecommunications, and broadband technologies.
Current Act 114, Act 34, Act 151 and NSOR Clearances required prior to an offer (Must be dated within 1 year of hire date).
School Personnel Health Record (Form H511.340) must be completed and received by Human Resources prior to hire date.
Valid driver’s license

Nice To Haves

Experience managing E-Rate for a large consortium network, preferred.
E-Rate consulting experience with multiple simultaneous external clients, preferred.
Experience with state or federal grant administration beyond E-Rate.
Experience working in or with Pennsylvania intermediate units or school districts.
Familiarity with Salesforce or other CRM platforms for client and pipeline management.

Responsibilities

Manage the full E-Rate lifecycle for internal AIU filings and the Allegheny Connect consortium.
Conduct competitive bidding processes in compliance with FCC rules and USAC guidelines.
Coordinate with consortium member districts to gather required data and documentation.
Maintain accurate records and documentation to support Program Integrity Assurance (PIA) reviews and audits.
Monitor funding commitments, disbursements, and deadlines.
Track regulatory changes from the FCC and USAC and advise leadership on programmatic impact.
Serve as the dedicated E-Rate consultant for external client districts.
Conduct needs assessments and technology plan reviews for client entities.
Prepare and submit all required E-Rate forms and documentation on behalf of clients.
Respond to USAC inquiries, PIA reviews, and appeals on behalf of client organizations.
Provide training and guidance to client personnel on E-Rate eligible services, document retention, and CIPA compliance.
Develop and deliver client-facing reports summarizing funding status, savings achieved, and upcoming deadlines.
Proactively identify and pursue new E-Rate consulting client opportunities.
Develop proposals, presentations, and marketing materials to promote E-Rate consulting services.
Build and maintain relationships with current and prospective clients.
Track client engagement activities, pipeline, and revenue in a CRM system.
Represent the AIU at relevant conferences, workshops, and industry events.
Ensure all E-Rate activities comply with federal regulations, FCC orders, and USAC program requirements.
Maintain organized filing systems for all E-Rate records.
Prepare regular status reports for internal leadership and external clients.
Support internal and external audits related to E-Rate funding.
Collaborate with Technology Services staff on network infrastructure planning.
Stay current on telecommunications, broadband, and cybersecurity trends affecting K-12 E-Rate eligibility.
Maintain relationships with PA Statewide E-Rate Coordinator and USAC.
Stay current on E-Rate Developments and Communications from Advocacy Organizations.
Perform other related duties as assigned by the CTO.