E-Billing Specialist
About The Position
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Electronic Billing Specialist to join our team in our Seattle, Portland, Los Angeles, San Francisco, Anchorage, New York, or Washington D.C. offices. This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices. This position is responsible for submitting monthly invoices through vendor sites, maintaining monthly progress reports of submitted and rejected invoices, monitoring client/vendor system requirements, and other tasks as assigned. This position will require clear and concise communication with clients, attorneys, staff, and vendor support. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
Requirements
- 3+ years in an accounting department preferred; previous experience in a law firm or professional services organization, supporting a multi-office environment, strongly preferred
- Advanced skills in Microsoft Excel and Microsoft Word
- Ability to prioritize workload, multi-task, and work independently
- Data-oriented with a high degree of accuracy, attention to detail, and quality control
- Ability to meet deadlines and handle stressful situations in a calm, composed manner
- Excellent customer service and communication
- Excellent time management and organizational skills
- Demonstrated ability to learn new technologies quickly and independently
- Ability to establish and maintain professional relationships with clients and colleagues
- Ability to work overtime as needed
Nice To Haves
- College degree in Finance or Accounting, preferred
- Knowledge of eBillingHub, BillBlast, Aderant, Elite 3E, or other similar softwares, preferred
Responsibilities
- Ensure the timely and accurate submission of electronic invoices for assigned clients; provide quality assurance and review invoices for compliance with client e-billing requirements
- Upload and submit invoices using the eBillingHub and 50+ vendor sites
- Independently analyze, troubleshoot, and resolve complex e-billing issues
- Partner with clients and attorneys to address rejected or pending invoices; follow up promptly and regularly until a resolution is reached
- Establish strong working relationships with clients, attorneys, and staff and communicate regularly regarding e-billing setup, issues, and questions
- Create and maintain detailed electronic notes for each client, including client-specific and vendor-specific requirements; work closely with the Billing team to ensure client requirements are followed
- Create and upload client accrual spreadsheets as needed
- Manually edit invoices as necessary to incorporate client submission requirements
- Maintain client vendor sites, reconcile firm and client information, and coordinate with Rate Administrator and attorneys to update rates, budgets, or status reports
- Implement new e-billing clients and vendors, including mapping in the eBillingHub and setup in Aderant
- Assist with other accounting projects, as needed
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
