Senior E-Billing Coordinator

Latham & Watkins LLP • Chicago, IL

11h • $90,000 - $105,000 • Hybrid

About The Position

The Senior E-Billing Coordinator is an integral part of Latham’s Global Finance team and will be responsible for the submission of electronic invoices to clients on a monthly basis, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing , as well as handling a heavy volume of highly complex e-submission assignments for key corporate clients and ensuring that all client guidelines, internal protocols, and firm guidelines are followed during the submission process. This role will be located in either our Chicago, Austin, or San Francisco office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Requirements

• Possess knowledge and experience with web-based e-billing systems and vendors (e.g., Serengeti, Datacert, Tymetrix)
• Demonstrate the ability to test and troubleshoot multiple e-software applications, summarize findings, and identify potential problem areas
• Display the ability to work with LEDES formats
• A high school diploma or equivalent, preferably a bachelor’s degree in accounting, finance, or another related field
• A minimum of two (2) years of experience with the 3E Billing system
• A minimum of two (2) years of experience with E-billing vendors
• A minimum of five (5) years of experience involving general accounting practices
• A minimum of four (4) years of experience involving billing processes and practices
• Knowledge of 3E’s E-Invoicing module, preferably

Responsibilities

• Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients’ staff assigned to electronic billing by providing expert-level subject matter support
• Liaising with billing attorney/secretary, practice office accounting staff, and client representatives in the resubmission of invoices and ensuring corrective action is in place for future submissions
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications, while also ensuring all relevant information is updated and correlated in the firm’s 3E system
• Performing necessary technical and logistical tasks with internal staff, vendor staff, and clients’ designated personnel in the transition of clients to electronic billing
• Working collaboratively with the department’s supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Benefits

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees