Dual Enrollment Specialist

Tennessee Board of Regents•McMinnville, OR

3d•Onsite

About The Position

The Dual Enrollment Specialist will act as a liaison between TCAT-McMinnville personnel, area high schools, students, parents, and employers. This role involves managing communications, assisting with campus tours, coordinating registration and grant applications, overseeing dual student enrollment and records, and developing tracking tools for academic performance. A key responsibility is entering, updating, and maintaining data in student information systems and administrative databases, ensuring accuracy and integrity of student and institutional records. The specialist will visit local high schools to assist students with applications and answer questions about dual enrollment opportunities.

Requirements

High school diploma or GED required
One year of experience in data entry, office administration, or related field
Proficiency with Microsoft Office Suite (especially Excel and Word)
Strong attention to detail and organizational skills
Ability to handle sensitive information with discretion and professionalism
Strong communication and interpersonal skills
Ability to establish and maintain relationships with multiple local businesses, employers, industry, workforce development agencies, secondary and post-secondary institutions
Evidence of strong work ethic as it relates to timeliness of reporting and deadlines
Possess a valid Tennessee Driver’s License
Must be willing to work a flexible schedule which may include some weekend or evening hours
Willing to travel regularly
Background checks will be completed on all new hires.
Employees will be asked to sign a background release authorizing TCAT – McMinnville to complete a background check which will include the following: Sex Offender Registry, County Criminal & Federal Criminal.
Current federal law requires identification and eligibility verification prior to employment.
Only U.S. citizens and aliens authorized to work in the United States may be employed.
A criminal/financial background check will be required for applicants elected.

Nice To Haves

Associate degree preferred
Technical diploma, Associate degree, or higher
Experience with student information systems (e.g., Banner, PowerSchool, Ellucian)
Ability to lead, plan and prioritize projects
Ability to communicate effectively in written and spoken English
Knowledge of dual enrollment grant requirements

Responsibilities

Act as a liaison between TCAT-McMinnville personnel, area high schools, students, parents, and employers
Manage communications with prospective students, parents, guests, high school counselors, employers, and college constituents
Assist with coordination of tours on campus
Coordinate NC3 Signing Days and attend assigned high school events as requested
Ensure dual enrollment registration and grant applications are completed at the beginning of each high school term
Oversee all dual student enrollment and records
Develop, maintain, and communicate tracking tools of academic performance and success for dual enrollment students. Keep accurate data on dual enrollment as requested
Entering, updating, and maintaining data in computer systems or database
Typing information from documents, verifying accuracy, organizing records, and potentially generating reports
Visit local high schools within the TCAT-McMinnville service area to assist students with TCAT applications, TSAC applications, and answer questions about dual enrollment opportunities at the high schools.
Accurately entering information into databases and systems.
Ensuring the accuracy and completeness of entered data
Updating existing records and organizing data
Assisting with creating reports based on the data
Maintaining both digital and physical files
Protecting sensitive data and adhering to privacy policies
Communicating with team members regarding data requirements
Performing regular backups to prevent data loss
Other duties as assigned.