Dual Accounting Manager ("Gerente de Contabilidad Dual")

Azul Hospitality•Napa, CA

3d•$100,000 - $115,000•Onsite

About The Position

Dual Accounting Manager for Hotel Centro Sonoma and the Knoll. This position assists and supports the General Manager with the maintenance and control of the hotel's financial operations. Responsibilities may include accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking, and assisting Sales and Operations to ensure accurate and timely accounting support. The role also involves assisting with recruiting, new hire onboarding, and training.

Requirements

High school or equivalent education required.
2+ Years Accounting experience required.
Ability to provide and maintain a valid driver's license as the position may require the operation of motorized and electric vehicles.
Must be able to travel on occasion, as needed.
Must be able to speak, read, write, and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Considerable knowledge of complex mathematical calculations and computer programs.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess intermediate computer skills.
Intermediate excel skills (VLOOKUPs and Pivot Tables).
Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.
Self-driven and able to work independently.

Nice To Haves

Bachelors degree preferred.
Property level Hospitality accounting experience strongly preferred.
Previous hotel/resort experience preferred.

Responsibilities

Coordinate all onsite accounting functions.
Act as a liaison for all corporate accounting requests.
Verify the accuracy and timeliness of all finance functions: daily and month end reporting, payroll processing, income audit, accounts payable, accounts receivable, and cash and credit card management.
Ensure that all administrative procedures are in place and functioning effectively.
Ensure compliance with property policies and procedures and all applicable laws.
Ensure that accounting practices adhere to legal requirements and standards, including preparing and filing of tax and license information returns.
Provide internal and external auditors with the information they need and implement their recommendations.
Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.
Adhere closely to policies and procedures, practicing the highest standards of performance.
Set the highest possible example in conduct, temperament, punctuality, and standards of work.
Ensure monthly P&Ls reflect accurate revenues, expenses, and cost of sales calculations.
Facilitate monthly P&L reviews to uncover challenges, opportunities, and trends.
Summarize and forecast 90 days out for hotels' revenues, expenses, and earnings based on past, present, and expected operations on a monthly basis.
Generate end-of-period reports on a timely basis.
Complete monthly property financial package for the ownership group to include P&L, SOI, GL, and Balance Sheet.
Prepare billing invoices and statements for direct bill accounts, group reservation block attrition, and credit card guaranteed no-shows, as well as process payments received.
Prepare and finalize payroll.
Monitor and audit staff records and comply with Federal, State, and local laws.
Maintain files of hard copy, back-up documentation for outstanding receivables, and paid bills.
Prepare and transmit letters requesting payment to outstanding/overdue accounts.
Review and maintain accurate files on all contractual obligations.
Reconcile vendor statements and solve any discrepancies.
Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.
Ensure the collection and payment of applicable local, state, and federal taxes.
Advise department management of desirable operational adjustments due to tax code revisions.
Develop and implement financial and purchasing strategies that are aligned with property objectives and internal control practices.
Maintain and prepare the monthly tax-exempt worksheet and backup.
Ensure that all invoices are prepped, coded, and ready for approval and entering.
Proper prepping of invoices includes matching up packing slips and purchase orders to the proper invoice.
Maintain complete and accurate accounting files to handle vendor inquiries.
Maximize cash flow by proactively managing accounts payable and accounts receivable functions.
Prepare and provide balances of accounts receivable recap daily.
Preparation of 30/60/90+ day aging report for review.
Prepare daily deposits.
Give change to cashiers when needed.
Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office.
Maintain a variety of logs for tracking and tracing specific month-end requirements.
Articulate policies and audits compliance of cash handling and credit positions and credit.
Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write-offs.
Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
Handle guest credit requests, confirm subsequent receipt of invoices, and assist in handling all guest inquiries.
Research and respond to credit card company inquiries and chargebacks, document, and maintain their files.
Review and manage Guest Ledger/checked-out folios with outstanding or credit balances to determine if credit or bill is to be issued.
Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issue credit as needed.
Be prepared to advise the General Manager of all matters relating to accounting.
Complete priorities as the General Manager establishes them on a timely basis.
Attend operations and leadership meetings.
Assist with any guest inquiry.
Report maintenance problems, safety hazards, accidents, or injuries.
Complete safety training and certifications.
May be asked to perform duties related to talent acquisition, new hire onboarding, and employee training.
Perform other reasonable job duties as requested by direct and indirect supervisors.