Draw/Doc Control Supervisor

PCL Construction • Ottawa, ON

2d • CA$75,225 - CA$97,350 • Onsite

About The Position

As a Draw/Doc Control Supervisor for the New Ottawa Hospital Civic Campus Development project in Ottawa, you will be the driving force behind project document excellence ensuring every drawing, revision, and record meets the highest standards of quality and compliance.

Requirements

• High school diploma required.
• 5 years of progressive experience as a document control coordinator in the construction industry.
• Mentoring and coaching of more junior staff and assigning/monitoring day-to-day responsibilities of direct reports.
• Excellent verbal and written communication skills.
• Basic knowledge of construction processes and technology, including drawings and specifications, building material, and required standards applicable to the discipline.
• Strong computer skills and ability to quickly learn PCL and client-specific software.
• Ability to perform moderately complex tasks with a high level of accuracy.
• Ability to proactively recognize problems and provide solutions.
• Strong organizational skills and high level of detail orientation required to maintain all necessary documentation and meet deadlines and requirements.
• Ability to establish and maintain effective stakeholder relationships internally and externally.

Nice To Haves

• Postsecondary degree or diploma or certificate in office administration program considered an asset.

Responsibilities

• Reads project contracts and identifies unique requirements related to document management and submissions, identifies the applicable standard work processes required for the project scope, and develops project-specific work processes where necessary.
• Monitors and assesses accuracy, validity, and integrity of data entered into PCL document tracking systems (Document Log, RFI Log, Letter Log, etc.). Provides feedback on inconsistencies and discrepancies to project drawing/document control coordinator and/or project team.
• Assists with project setup, including setup of project system accesses, documentation of contract-specific requirements and work processes in the project execution plan (PEP), initial population of project master document register, and the document distribution matrix.
• Leads the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
• Creates an audit process for each project to ensure that document discrepancies are identified in a timely manner.
• Instructs and trains drawing/document control coordinators in the appropriate practices and procedures, as well as on software and web-based systems related to the document management function.
• Evaluates document management work processes and products to ensure that organizational goals are achieved. Designs and implements solutions to address issues with project document management.
• Mentors and coaches entry level document control professionals.
• Develops and maintains strong customer-focused relationships with all stakeholders.

Benefits

• Competitive wages
• Comprehensive benefits program, including mental health and wellness support through Employee Assistance Programs
• Access to world-class training through PCL’s College of Construction

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED