Drafting Scheduler

LERCH BATES•Highlands Ranch, CO

4d•$25 - $30•Hybrid

About The Position

Lerch Bates is seeking a Drafting Scheduler with exceptional organizational skills and the ability to thrive in a fast-paced environment. The Drafting Scheduler works closely with our team of designers to create design schedules, assist with communicating essential information to other members of our company to ensure projects run smoothly and keep track of project progress. If you have previous drafting experience and strong administrative skills, this could be the role for you!

Requirements

College degree or equivalent experience required.
0-2 years administrative support or scheduling role.
Drafting experience required.
Complete simple drafting revisions.
Intermediate or advanced skills using software: Microsoft Office (Excel, Word, SharePoint, PowerPoint, etc.), MS Outlook, web-based applications, and databases.

Responsibilities

Receive, record, and distribute Work Orders to Designers.
Maintain online schedule of all active projects and coordinate scheduling with Designers.
Enter project information in unit count spreadsheet, Designer calendars, and tracking software.
Manage and verify QA/QC reviews are complete and corrections are provided.
Provide reports to evaluate Designer efficiencies.
Provide reports from Deltek, including time input details, OT analysis, and WEX charge reports.
Provide completion analysis, late vs. on-time, and Designer accuracy reports.
Assist Designers with file acquisition, downloads, and uploads.
Solicit needed project information from consultants and clients.
Request required project document access.
Provide consultants with email updates detailing project progress, revisions, milestones, revision completion, and correspondence with clients.
Receive, log, review, and process drafting Work Orders.
Coordinate drafting needs with the Department Manager and Designers.
Confirm scheduled completion dates with consultants.
Assist Designers with minor drawing changes.
Update completion schedule and master Trello log.
Create activity reports – project status, projected completion date, and work projection report.
Update schedules daily, based on job status.
Provide weekly updates via activity report to consultants on all projects and status.
Talk with every consultant and provide active project status reports for all projects.
Reassign jobs to meet schedule requirements.
Forecast and schedule upcoming week, month, and 90-day lookout schedule.
Provide weekly, monthly, and quarterly updates to EVP on area drafting activities.
Coordinate completion of urgent work and revision requests.
Maintain software licensing information, expiration, and renewal management, and arrange payments.
Load software updates.
Maintain asset inventory and replacement schedule.
Work with IT to ensure equipment replacements are timely.
Clean and maintain the ADST Sharepoint site.
Maintain Base Drawings, Layout Manual, and equipment information and database with guidance from supervisor.
Create and manage training process for new Designers.
Organize and maintain shop drawing library.
Maintain and post PTO schedules, monitor PTO accruals, and personal days required.
Develop baseline hours for work hours for projects to assist with scheduling.
Provide efficiency data for each designer: hours/unit, hours/project, revision hours, and error data.

Benefits

Competitive base salary of $00 - $00 per year, based on experience, qualifications, and location
Annual performance-based bonus opportunity, with target incentive levels varying by position and based on individual and company performance.
100% Employee-Owned ESOP (company-funded retirement benefit that allows eligible employees to share in the company's long-term success)
Health, dental, and vision insurance
Paid time off (starting at 17 days annually)
10 paid holidays
401(k) with 6% employer match
Paid parental leave
Professional development and tuition reimbursement
Employee assistance and wellness programs