DOT Administrator

MasTec Inc • Pomona, CA

2d

About The Position

Henkels & McCoy West is seeking a DOT Administrator to provide administrative and program support for the Company's compliance activities. This role is crucial for ensuring adherence to regulations set by the DOT, FMCSA, and PHMSA, specifically concerning Driver Qualification (DQ), drug and alcohol testing, and customer compliance obligations. The DOT Administrator will act as a liaison between internal departments and external vendors, manage compliance-related tasks, and support various audit and reporting functions.

Requirements

• High school diploma or equivalent.
• Two or more years of administrative, compliance, safety, fleet, human resources, or operations support experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Self-starter with the ability to manage multiple tasks and priorities while meeting deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

• Experience supporting DOT, FMCSA, utility, construction, transportation, or energy operations.
• Familiarity with Driver Qualification programs, drug and alcohol testing requirements, and Operator Qualification programs.
• Experience working with third-party compliance vendors and regulatory reporting.

Responsibilities

• Serve as a liaison between internal departments and third-party compliance vendors to ensure timely and efficient completion of compliance-related activities.
• Coordinate communications, monitor reports, track action items, and assist with audits and compliance initiatives.
• Assist with the administration and coordination of compliance programs and initiatives, including the implementation of compliance policies, procedures, and regulatory requirements.
• Review vendor-generated compliance reports and notify Operations of outstanding items.
• Monitor CDL expirations, medical certifications, MVR reviews, and other driver qualification requirements.
• Coordinate employee and supervisor notifications regarding upcoming compliance deadlines.
• Assist with communication and coordination related to random, post-accident, reasonable suspicion, and return-to-duty drug and alcohol testing.
• Assist with the Substance Abuse and follow-up program.
• Monitor and audit the Clearinghouse Drug & Alcohol program, including processing queries.
• Coordinate employee notifications regarding qualification renewals, training requirements, and certification deadlines.
• Support reasonable suspicion training for field and office supervisors.
• Assist the Compliance Manager with internal, customer, regulatory, and third-party audits.
• Coordinate requests for documentation from third-party administrators and internal departments.
• Prepare reports, spreadsheets, presentations, and compliance summaries.
• Maintain compliance tracking tools and assist with monitoring key compliance metrics.
• Provide administrative support, coordinate communications, and support compliance-related projects.
• Maintain confidential employee and company information.
• Perform other duties and special projects as assigned.

Benefits

• 401(k) Plan
• Employee Stock Purchase Plan
• Health, Dental, & Vision Insurance
• Voluntary Life Insurance
• Voluntary Short-Term & Long-Term Disability
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED