DOS - PUBLIC INFORMATION SPECIALIST - 45000032

State of Florida•Tallahassee, FL

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About The Position

Department of State Position Information Specialist Division of Arts and Culture Office of the Director

Requirements

Four (4) years of direct experience in music, visual arts, dance, theater, arts management, graphic design, arts administration, folk/traditional arts OR communications, graphic design, or public relations. A bachelor's degree from an accredited college or university in the listed fields can substitute for the years of experience.
Two (2) years of experience with writing, marketing, and verbal communications
Proficient in multiple social media platforms and Microsoft Office Suite
Two (2) years of experience managing communication, research, and analysis OR in creating content design for planning and executing meetings, training sessions, and/or events
Submit a current resume and cover letter detailing education and related experience that addresses the required knowledge, skills and abilities specified in the advertisement. Applications that do not include a current resume and cover letter related to this specific advertisement will not be considered.
Must have subject matter expertise and be able to effectively communicate verbally and in writing.
Excellent organizational and research skills are required
Proficient with Microsoft Office.
Ability to plan, organize, and coordinate public interest information on division programs.
Proficient in multiple social media platforms, and adobe graphic design software.
Familiarity with diplomacy and international affairs, sound and video software, data analysis and ability to coordinate award programs, workshops, and meetings.

Nice To Haves

Master of Arts in an Artistic Discipline (music, visual arts, dance, theater, arts management, graphic design, arts administration, folk/traditional arts) or Master of Fine Arts or Communications
Experience writing press releases, speeches, and/ or public speaking
Experience with graphic design
Experience in administering promotional campaigns
Experience with extensive research
Experience in event management
Experience working with collaborative teams
Experience with diplomacy, international affairs and consular relationships

Responsibilities

Works with staff to write, design and distribute division’s electronic and print publications, annual reports, brochures, e-blasts, news items, press releases and correspondence.
Manages and writes for social media (Facebook, Instagram, X and other DOS and DAC approved platforms).
Works with appropriate staff to keep web site areas updated.
Works in collaboration with the division director and assistant director on the administration and management of division programs, events, meetings and ceremonies.
Plans and coordinates public relations, messaging, and outreach; provides support for exhibitions, international affairs and folklife programs.
Ensures timely and effective statutory compliance; provides statutory interpretation and technical expertise to the department.
Assists in planning, arranging, and executing programs for visiting dignitaries and heads of government, foreign ministers, and other high-level officials.
Coordinates, conducts, and scripts statewide grant writing, grant management and constituent workshops.
Prepares, scripts and produces division e-learning series, including registration, power point, oral presentations, and follow-up.
Coordinates and helps conduct grant review training under the direction of the Arts Administrator.
Utilizes webinars and teleconferencing as appropriate.
Conducts research, distributes and prepares data analysis.
Provides available data, reports and resources to promote the division’s mission, stakeholders’ interests and the benefits of public funding for the arts.
Assists with plans, and implementation of all technical/AV aspects of the Florida Artists Hall of Fame induction ceremony.
Assists with communication, technical and production aspects of special events, convenings, meetings and projects.
Produces events reports and attends communications meetings.
Cultivates and serves as press contact for division, assisting Department Communications Director on responses to inquiries from the press, constituents and general public about division programs, services and activities.
Contributes articles and news items for department initiatives.
Drafts speeches and comments for the Secretary of State and others for cultural and international events as needed.
Shares information internally and externally with staff, stakeholders, public and partners.
Performs other duties as assigned.