DOS - ADMINISTRATIVE ASSISTANT II - 45001020
About The Position
Serves as the principal assistant for the Bureau Chief and assists the Voter Services, Special Programs, and Ineligibility managers, as needed. Performs all personnel and administrative functions for the Bureau of Voter Registration Services and conducts all other major office functions. Processes a variety of correspondence, investigates subject matter, prepares replies, processes routine matters within established policies. Performs special assignments as needed. Reviews, researches, and prepares records, reports and/or correspondence requiring action and recommends solutions or courses of action. Interacts with Supervisors of Elections, staff, and the general public. Acts as one of the customer service liasons for the Division. Serves as Comprehensive Case Information System (CCIS) Administrator, Clerk of Court Administrator, and ACP Administrator.
Requirements
- High School diploma or its equivalent
- Three (3) years of administrative/clerical work experience.
- College education can substitute for two (2) years of clerical or administrative experience
- Knowledge of general office procedures
- Ability to work independently and prepare routine correspondence
- Ability to collect, evaluate, and analyze data
- Ability to write clearly with minimal errors
- Knowledge of all Microsoft programs, People First, and state personnel policies and procedures.
- Must be available to work weekends, holidays, and extended hours as needed, with short notice.
- A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints.
Nice To Haves
- Fluent in Spanish
Responsibilities
- Serves as the principal assistant for the Bureau Chief and assists the Voter Services, Special Programs, and Ineligibility managers, as needed.
- Performs all personnel and administrative functions for the Bureau of Voter Registration Services and conducts all other major office functions.
- Processes a variety of correspondence, investigates subject matter, prepares replies, processes routine matters within established policies.
- Performs special assignments as needed.
- Reviews, researches, and prepares records, reports and/or correspondence requiring action and recommends solutions or courses of action.
- Interacts with Supervisors of Elections, staff, and the general public.
- Acts as one of the customer service liasons for the Division.
- Serves as Comprehensive Case Information System (CCIS) Administrator, Clerk of Court Administrator, and ACP Administrator.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
