Donor Relations & Data Lead

The Healing Place•Louisville, KY

just now•$48,000 - $58,000

About The Position

The Donor Relations & Data Lead is responsible for fully owning and managing all donor, grant, and fundraising data for the Mission Advancement department. This role serves as the central point of accountability for data accuracy, reporting, and systems management, while supporting donor stewardship and fundraising efforts that advance the mission of The Healing Place.

Requirements

High school diploma or equivalent required; Bachelor’s degree preferred.
3–5 years of experience in donor relations, development operations, data management, or a related field.
Experience managing donor databases/CRMs with a high level of accuracy.
Experience supporting grant tracking and reporting.
Proficient in Microsoft Office Suite (Excel proficiency preferred).
Strong organizational, analytical, and reporting skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities independently and meet deadlines.
Ability to maintain confidentiality of sensitive information.
Ability to work flexible hours and attend occasional evening or weekend events.
Valid driver’s license with a clean driving record and ability to travel locally.

Responsibilities

Owns and manages all donor, prospects, and grant data within the donor database/CRM.
Ensures accurate entry and maintenance of donor contact information, giving history, pledges, grants, and interactions.
Enters and reconciles donation and grant-related financial data in coordination with Finance.
Maintains data integrity, consistency, and compliance with internal policies and external reporting requirements.
Develops and produces regular donor, campaign, and grant reports for leadership and board use.
Manages the 90-day donor onboarding process and supports ongoing donor cultivation efforts.
Prepares weekly donor reports and donor outreach call lists.
Researches and supports cultivation of individual, corporate, and foundation donors.
Schedules donor and grantor meetings and documents outcomes and follow-up actions.
Tracks grant deadlines, reporting requirements, and deliverables.
Maintains accurate grant data and outcomes needed for applications, interim reports, audits, and final reports.
Supports planning and execution of the annual fund, campaigns, and fundraising events.
Assists with donor communications and community engagement activities as needed.
Collaborates with program, operations, and volunteer teams to support donor and volunteer initiatives.
Provides data and administrative support to the Mission Advancement Director.
Identifies opportunities to improve data systems, reporting processes, and donor workflows.