Donor Relations Assistant - YMCA of the North Shore
About The Position
The YMCA of the North Shore is seeking a detail-oriented and enthusiastic Donor Relations Assistant to support our Financial Development Team. This entry-level, part-time position plays an important role in helping us build meaningful relationships with our donors while supporting fundraising campaigns, community events, and donor stewardship efforts. Reporting to the Donor Relations Director, you'll assist with fundraising administration, donor communications, event support, and data management that help advance the YMCA's mission of strengthening our community through youth development, healthy living, and social responsibility. This position offers a flexible schedule averaging approximately 75 hours per month. Weekly hours will vary based on fundraising events and organizational needs. Some weeks may be approximately 10 hours, while others may be up to 30 hours during peak fundraising and event periods. Flexibility is essential.
Requirements
- High school diploma or equivalent required
- Strong organizational skills with exceptional attention to detail and accuracy.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment.
- Strong customer service skills with the ability to build positive relationships with donors, volunteers, vendors, and internal staff.
- Ability to work both independently and collaboratively as part of a team.
- Passion for the YMCA's mission and commitment to the core values of Caring, Honesty, Respect, and Responsibility.
Nice To Haves
- Some college coursework, an Associate's degree, or equivalent professional experience preferred.
- Proficiency with Google Workspace, Microsoft Office, Canva, and Adobe Creative Suite preferred.
- Experience with donor management databases, fundraising software, or event management platforms is a plus.
Responsibilities
- Provide administrative support for fundraising campaigns, donor events, and stewardship activities.
- Assist with planning, coordinating, and executing fundraising events and donor-focused meetings.
- Help ensure successful event logistics before, during, and after fundraising initiatives.
- Support donor stewardship efforts by assisting with timely donor acknowledgments, tax receipts, billing, and recognition.
- Help coordinate tribute gifts, annual giving statements, and other donor appreciation initiatives.
- Contribute to creating an exceptional donor experience through thoughtful communication and attention to detail.
- Enter, update, and maintain donor and campaign records to ensure data accuracy and integrity.
- Assist with processing gifts, pledges, and payment reconciliation in partnership with the Finance Department.
- Support accurate recordkeeping and reporting for fundraising activities.
- Assist with preparing newsletters, donor communications, personalized thank-you letters, and other stewardship materials.
- Support the creation of fundraising and donor relations marketing materials.
- Help maintain consistent communication with donors and community partners.
- Serve as an administrative liaison between the Development Team and internal departments, including Finance and Marketing.
- Coordinate with external vendors as needed to support fundraising initiatives and donor recognition.
- Assist with additional administrative projects that support the overall success of the Financial Development Team.
Benefits
- Free YMCA Family Membership
- Employee discounts on YMCA programs and services
- Flexible part-time schedule
- Mission-driven, collaborative work environment
- Opportunities for professional growth and development
- The chance to make a meaningful impact in your local community every day
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
