Donor Engagement Manager – CEO/CDO Support

ACE Scholarships•Greenwood Village, CO

4d•$90,000 - $110,000•Hybrid

About The Position

ACE is a 501(c)(3) non-profit organization dedicated to providing low-income children with equal access to quality K–12 private schools through partial scholarship support. Founded in 2000 in Denver, Colorado, ACE has delivered over 140,000 scholarships worth more than $390 million. This school year, ACE is serving approximately 16,000+ children across multiple states and is preparing for the Federal School Choice Tax Credit Program in January 2027. The Donor Engagement Manager is a highly organized, proactive, and warm professional providing high-level support to the Chief Executive Officer (CEO) and Chief Development Officer (CDO). The ideal candidate aligns closely with the organization’s values and leadership, communicates effectively, and thrives in a fast-paced environment. They are responsive, solution-oriented, and willing to support time-sensitive needs, including occasional evenings and weekends. This role is critical in supporting donor relations, maintaining internal alignment with the Marketing and Development teams, and managing executive-level logistics with discretion and professionalism. This position also includes occasional travel opportunities to support the CEO and CDO at donor events and strategic engagements.

Requirements

Bachelor's degree in business administration, non-profit management or other related field desired; or equivalent related experience of 4+ years in executive support, development, sales, business administration, hospitality, or other related fields.
Personal and professional integrity
Must be proficient in Microsoft Office Suite; familiar with Raisers Edge (or other similar CRM system) for managing donor communications and record donor moves and communications in Raiser’s Edge
On occasion, ability to travel, willingness to work flexible hours, including evenings or weekends when needed

Nice To Haves

Exceptional written and verbal communication skills and an excellent professional appearance and presentation
Warm, personable and professional demeanor
Highly organized, detailed oriented and proven ability to manage shifting priorities and complex logistics
Comfortable working in a fast-paced, dynamic environment
Eagerness to learn, grown, and develop within the field of development and nonprofit leadership
Experience supporting executives or working in donor-focused roles preferred
Ability to convey the mission and vision of ACE Scholarships to internal and external stakeholders

Responsibilities

Coordinate donor meetings, major gift planning, and fundraising events
Conduct follow-up phone calls to schedule one on one donor meetings
Draft and send thoughtful, professional, and personalized follow-up notes, emails, and other ACE overview materials
Draft pre-meeting notes and meeting confirmations
Maintain warm, articulate, and professional donor communication
Help the CEO and CDO stand out by strengthening donor relationships and managing key details
Send board communications on behalf of the CEO and CDO
Collaborate with the CEO and CDO to track and fulfill responsibilities tied to annual goals
Schedule and support weekly prospect meetings with relevant staff
Coordinate and support webinars and meetings with major gift officers
Coordinate and support webinars and meetings with major donor prospect, national board and other stakeholders as required
Create detailed trip agendas, including donor bios, giving history, and meeting notes
Prepare briefing documents and materials for donor meetings
Identify influential and wealthy prospects nationally to support diversity of donors across the nation
Help coordinate meetings, zoom calls with prospects
Coordinate travel arrangements (flights, accommodations, transportation)
Book restaurants and manage logistics for donor visits and team travel
Provide direct support to the CEO and CDO for important, time-sensitive, and occasional last-minute requests, including projects that require immediate response
Ensure a calm, efficient, and responsive executive environment
Managing CEO and CDO expense reports and monthly review of CEO and CDO budget
Partner closely with the President and Marketing Leaders to align on development strategy and execution
Coordinate National School Choice Partnerships
Help CEO and CDO maintain relations with national school choice partners to enhance ACE’s work
Collaborate with the communications team on speechwriting, media interviews, and major projects (e.g., organizational magazine)
Serve as backup for the communications team in drafting CEO communications when needed
Manage consistency and clarity on messaging to align with communications team
Support or lead execution of media projects when the communications team is unavailable
CEO bookings for podcasts, interviews, and public appearances in collaboration with Mar/Comms
Supporting CEO and CDO in school choice market research, reading newspapers and articles daily
Work with Social Media Manager to coordinate CEO posts Facebook, X, Instagram and LinkedIn
Assist Social Media Manager with CEO in growing his national social media presence
Work with President to help schedule guest speakers for internal staff meetings
Work with CDO to help coordinate and prepare materials for monthly development team meetings
Draft internal notes and updates to staff on behalf of the CEO

Benefits

Medical Insurance (with generous employer contribution)
Dental Insurance (with generous employer contribution)
Vision Insurance
Voluntary Life Insurance
HSA, FSA, Limited FSA, and Dependent Care FSA pre-tax spending accounts
Employee Assistance Program (EAP)
Free, Employer-paid Short-term, Long-term, and AD&D insurance
401(k) with 6% employer match with immediate vesting
Monthly cellphone stipend
Scholarships for employee’s children actively enrolled in a K–12 private school ($3,500 per child, up to $10,500 per year)
On-site amenities at Colorado home office
Employer-paid parking (in-office)
Gym, café, and building security (in-office)
In-office coffee, snack bar, and walking treadmill (in-office)