Documentation Specialist

Hancock Whitney Bank • New Orleans, LA

10d

About The Position

Prepares loan documentation for all consumer and certain non-complex commercial purpose loans, in a multi-state environment. Analyzes loan request and prepares documentation in compliance with bank policy, federal and state regulations. Reviews application/approval for completeness, accuracy and proper approval. Produces documentation for all types of loans, ranging from simple consumer to real estate secured, to commercial loans, to exclude the most complex loan types. When applicable, uploads information from Salespro to Laser Pro and reviews for correctness/completeness. Ensures all required documentation is prepared to properly perfect the bank’s lien and that all documentation requirements are met, to include titles, UCC’s, mortgages, deeds and title commitments. Coordinates with outside vendors, attorney, etc. as necessary to obtain documentation. Reviews real estate title work to identify existing exceptions; coordinates with attorney, banker and customer to achieve resolution. Communicates to lender any issues affecting loan closing; identifies any legal, documentation or policy deficiencies and assists in correction of issues impacting closing. Reviews attorney prepared title work; identifies exceptions requiring removal (unpaid taxes, judgments, liens, lis pendens notices) and works with attorneys to ensure proper lien perfection. Provides excellent customer service in daily interaction with lenders and their clients. Identifies “critical” exceptions in closed package. Monitors own work to ensure quality. Initiates imaging process by setting requirements for loans in Info-Access. Utilizes intranet-based DAC Tracking tool to track productivity and workflow; reviews daily reports to self-manage work in progress.

Requirements

• High school diploma or GED
• 1-2 years of clerical office experience
• Exhibits strong verbal and written communication skills
• Ability to communicate with a variety of audiences
• Possesses strong interpersonal and customer service skills and the ability to work well across teams
• Is a self-starter with strong organizational skills
• Has the ability to multi task and prioritize workload in a fast paced environment
• Possesses analytical, problem solving and conceptual skills
• Ability to formulate conclusions and recommend course of action based on analysis
• Loan documentation knowledge of consumer, commercial and real estate loans
• Knowledge of loan policy and procedure
• Knowledge of federal compliance laws and those in the applicable states
• Ability to work independently with little supervision
• Ability to manage several projects simultaneously
• Ability to make decisions independently
• Ability to work under stress and meet deadlines
• Ability to operate a keyboard if required to perform the essential job functions
• Ability to read and interpret a document if required to perform the essential job functions
• Ability to travel if required to perform the essential job functions
• Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions

Nice To Haves

• Associate Degree in Business or a related field preferred
• Prior banking experience highly preferred

Responsibilities

• Analyzes loan request and prepares documentation in compliance with bank policy, federal and state regulations
• Reviews application/approval for completeness, accuracy and proper approval
• Produces documentation for all types of loans, ranging from simple consumer to real estate secured, to commercial loans, to exclude the most complex loan types
• Uploads information from Salespro to Laser Pro and reviews for correctness/completeness
• Ensures all required documentation is prepared to properly perfect the bank’s lien and that all documentation requirements are met, to include titles, UCC’s, mortgages, deeds and title commitments
• Coordinates with outside vendors, attorney, etc. as necessary to obtain documentation
• Reviews real estate title work to identify existing exceptions; coordinates with attorney, banker and customer to achieve resolution
• Communicates to lender any issues affecting loan closing; identifies any legal, documentation or policy deficiencies and assists in correction of issues impacting closing
• Reviews attorney prepared title work; identifies exceptions requiring removal (unpaid taxes, judgments, liens, lis pendens notices) and works with attorneys to ensure proper lien perfection
• Provides excellent customer service in daily interaction with lenders and their clients
• Identifies “critical” exceptions in closed package
• Monitors own work to ensure quality
• Initiates imaging process by setting requirements for loans in Info-Access
• Utilizes intranet-based DAC Tracking tool to track productivity and workflow; reviews daily reports to self-manage work in progress

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED