Documentation Manager

SMS group Inc•Pittsburgh, PA

About The Position

Responsible for handling all project-related documents using SMS standards, and organizing, and tracking them for the duration of the project. Submission of relevant documents to the client in desired formats and contract schedule.

Requirements

Engineering Degree, Technical Writing Degree
2-5 years of experience as a professional document manager in complex projects in the industrial goods sector (preferably plant construction)
Good communication skills
General technical knowledge
Print reading
Communication skills
Familiarity with AutoCAD drawings
Attention to detail
Microsoft Suite of Tools (e.g. Excel, Word, Project, SharePoint, PowerPoint) (strong WORD skills)
Document Control Software knowledge is essential. Can be D3, Aconex, Docuware, or internal systems.

Nice To Haves

SAP knowledge a plus

Responsibilities

Defining the formats for documentation, filing and the systematics of document exchange using standards and practices provided by the SMS document management system
Transmission of drawings, lists, manuals and other contractually agreed documents to external project participants (e.g. customer, consortium partners, etc.)
Using the project-contract schedule to track document-related deadlines for internal and external interfaces
Central point of contact for the project manager for the preparation, handover, monitoring, internal distribution and follow-up of transmissions to external stakeholders
Passing on relevant information to those responsible for the project
Reporting of document management status
Assembling technical data for customer operations manual
Collaborating with Project management, Engineering, and Purchasing colleagues to meet deliverables
Final update of the contractually guaranteed documentation transmissions
Tracking time for each project
Attending team meetings with SDE Document Management team
Updating SUS staff with DC software process changes