Documentation Management Support

Selene Finance LP • Dallas, TX

3d • Onsite

About The Position

The Documentation Management Specialist is a key contributor to the integrity and accuracy of mortgage servicing operations. This role is responsible for managing the full lifecycle of collateral documentation, including receipt, validation, tracking, imaging, and secure storage of original loan documents. The specialist ensures compliance with regulatory and investor requirements while supporting internal departments such as Customer Service and Loan Resolution. Additional responsibilities include processing physical and electronic mail, researching and resolving document discrepancies, and collaborating with external vendors, law firms, and investors to maintain accurate records and meet critical deadlines.

Requirements

• Requires a high school diploma or general education degree (GED)
• Familiarity with Foreclosure, Bankruptcy, and other servicing areas
• 3-5 years mortgage servicing collateral and/or collateral request. Assignments or completing title curative actions
• Understand and offer solutions to resolve both complex and difficult situations
• The individual must be a “self-starter” also possess strong verbal and written communication skills and be team oriented
• Have problem resolution skills, the individual must be analytical, organized, detail oriented and can consistently meet multiple deadlines
• Strong organizational and analytical abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Ability to work independently, prioritize tasks, and meet multiple deadlines.
• Problem-solving mindset with capability to handle complex situations.

Nice To Haves

• college degree preferred

Responsibilities

• Receive, log, and validate collateral documents for completeness and accuracy.
• Track, follow up, and resolve missing or incorrect documentation.
• Inventory, image, and index collateral files in digital systems.
• Research and resolve issues related to title chains, assignments, and recorded documents.
• Conduct post-closing legal and compliance reviews to clear exceptions.
• Sign for and receive packages from carriers (FedEx, UPS, DHL, USPS).
• Scan and process incoming mail and electronic correspondence within 24 hours.
• Upload and index documents promptly for internal access.
• Communicate with vendors, law firms, and third parties for document revisions and recordings.
• Monitor foreclosure and bankruptcy timelines to ensure compliance.
• Maintain detailed notes and status updates in servicing systems.
• Recommend and implement process improvements for operational efficiency.
• Support investor and agency requests.
• Participate in long-term projects aimed at enhancing collateral management processes.

Benefits

• Paid Time Off (PTO)
• Medical, Dental &Vision
• Employee Assistance Program
• Flexible Spending Account
• Health Savings Account
• Paid Holidays
• Company paid Life Insurance
• Matching 401(k) Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED