Document Specialist - Audi of West Houston
About The Position
Audi West Houston isn’t just any dealership, we’re a proud Audi Magna Society Elite award winner, placing us among the top Audi stores in the nation. This recognition highlights our commitment to delivering world-class customer service, exceptional performance, and an unmatched ownership experience. Located in Houston’s Energy Corridor right off I-10, our modern facility blends luxury with convenience, offering a welcoming environment and thoughtful amenities to make every visit stress-free. If you’re looking to grow your career with a high-performing team backed by a world-class brand, Audi West Houston is the place to be. Sonic Automotive is a multi-billion dollar Fortune 500 company and one of the largest automotive dealer groups in the country with 100+ dealerships nationwide across 25 brands. Summary: The Document Specialist works closely with the Finance & Insurance (F&I) team to organize, verify, and prepare deal paperwork for submission to the billing department and banks. This role ensures accuracy and compliance in all documents, supporting a smooth and timely funding process.
Requirements
- 1+ year of administrative related experience in an automotive dealership.
- Strong attention to detail and organizational skills.
- Familiarity with deal paperwork, titling, or F&I processes.
- Ability to prioritize and work efficiently under deadlines.
- Comfortable working with computers, scanners, and dealership software (e.g., CDK, Reynolds & Reynolds, Dealertrack).
- Some Saturdays will be required for Month-End close out.
- All applicants must be authorized to work in the USA.
- All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license.
Nice To Haves
- Previous experience working directly with F&I, billing, or title clerks in an automotive setting.
- Understanding of lender documentation requirements and funding guidelines.
- Experience auditing or reviewing automotive deal jackets for compliance.
Responsibilities
- Review and compile all required documents from the F&I team for each vehicle sale.
- Ensure deal jackets contain all necessary paperwork for funding, including contracts, titles, payoff info, and supporting documents.
- Double-check for missing signatures, incorrect figures, or compliance red flags before submission.
- Maintain a checklist to verify documentation is complete and meets dealership and lender requirements.
- Communicate with F&I managers regarding any discrepancies or missing items.
- Submit completed deal files to the billing clerk for processing and bank funding.
- Scan and upload deal documents into the DMS and digital filing systems.
- Organize physical and electronic records to ensure easy retrieval and audit readiness.
- Assist with month-end closeout by ensuring all deal files are complete and processed.
- Support the office and F&I department with general administrative tasks related to deal compliance and documentation.
Benefits
- Medical, Dental & Vision Insurance
- 401(k) with Company Match
- Paid Time Off that Grows with You
- Sundays Always Off
- Closed on Thanksgiving & Christmas
- Employee Pricing on Purchases & Leases
- Free & Discounted Gym Membership Options
- Exclusive Travel Deals on Hotels, Rentals & Airfare
- Career Growth in a Fortune 500 Company
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
