Document Specialist - Audi Central Houston
About The Position
At Audi Central Houston , we are the largest Audi dealership in the nation, standing at 7 stories tall . As a Sonic Automotive Magna Audi dealership located in downtown Houston, we board a modern facility that never has a slow time. Sonic Automotive is a multi-billion dollar Fortune 500 company and one of the largest automotive dealer groups in the country with 100+ dealerships nationwide across 25 brands. Summary : The Document Specialist works closely with the Finance & Insurance (F&I) team to organize, verify, and prepare deal paperwork for submission to the billing department and banks. This role ensures accuracy and compliance in all documents, supporting a smooth and timely funding process.
Requirements
- 1+ year of administrative related experience in an automotive dealership.
- Strong attention to detail and organizational skills.
- Familiarity with deal paperwork, titling, or F&I processes.
- Ability to prioritize and work efficiently under deadlines.
- Comfortable working with computers, scanners, and dealership software (e.g., CDK, Reynolds & Reynolds, Dealertrack).
- Some Saturdays will be required for Month-End close out.
- All applicants must be authorized to work in the USA.
- All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license.
Nice To Haves
- Previous experience working directly with F&I, billing, or title clerks in an automotive setting.
- Understanding of lender documentation requirements and funding guidelines.
- Experience auditing or reviewing automotive deal jackets for compliance.
Responsibilities
- Review and compile all required documents from the F&I team for each vehicle sale.
- Ensure deal jackets contain all necessary paperwork for funding, including contracts, titles, payoff info, and supporting documents.
- Double-check for missing signatures, incorrect figures, or compliance red flags before submission.
- Maintain a checklist to verify documentation is complete and meets dealership and lender requirements.
- Communicate with F&I managers regarding any discrepancies or missing items.
- Submit completed deal files to the billing clerk for processing and bank funding.
- Scan and upload deal documents into the DMS and digital filing systems.
- Organize physical and electronic records to ensure easy retrieval and audit readiness.
- Assist with month-end closeout by ensuring all deal files are complete and processed.
- Support the office and F&I department with general administrative tasks related to deal compliance and documentation.
Benefits
- Medical, dental, vision insurance
- 401k plan with company match
- Paid Time Off accrual
- Closed for Thanksgiving day and Christmas day
- Employee discounts on purchasing and leasing cars
- Opportunities for career advancement within a Fortune 500 company
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
