Document Specialist - Audi Central Houston

Sonic Automotive • Houston, TX

17h • $20 • Onsite

About The Position

The Document Specialist works closely with the Finance & Insurance (F&I) team to organize, verify, and prepare deal paperwork for submission to the billing department and banks. This role ensures accuracy and compliance in all documents, supporting a smooth and timely funding process.

Requirements

• 1+ year of administrative related experience in an automotive dealership.
• Strong attention to detail and organizational skills.
• Familiarity with deal paperwork, titling, or F&I processes.
• Ability to prioritize and work efficiently under deadlines.
• Comfortable working with computers, scanners, and dealership software (e.g., CDK, Reynolds & Reynolds, Dealertrack).
• Some Saturdays will be required for Month-End close out.
• All applicants must be authorized to work in the USA.
• All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license.

Nice To Haves

• Previous experience working directly with F&I, billing, or title clerks in an automotive setting.
• Understanding of lender documentation requirements and funding guidelines.
• Experience auditing or reviewing automotive deal jackets for compliance.

Responsibilities

• Review and compile all required documents from the F&I team for each vehicle sale.
• Ensure deal jackets contain all necessary paperwork for funding, including contracts, titles, payoff info, and supporting documents.
• Double-check for missing signatures, incorrect figures, or compliance red flags before submission.
• Maintain a checklist to verify documentation is complete and meets dealership and lender requirements.
• Communicate with F&I managers regarding any discrepancies or missing items.
• Submit completed deal files to the billing clerk for processing and bank funding.
• Scan and upload deal documents into the DMS and digital filing systems.
• Organize physical and electronic records to ensure easy retrieval and audit readiness.
• Assist with month-end closeout by ensuring all deal files are complete and processed.
• Support the office and F&I department with general administrative tasks related to deal compliance and documentation.

Benefits

• Medical, dental, vision insurance
• 401k plan with company match
• Paid Time Off accrual
• Closed for Thanksgiving day and Christmas day
• Employee discounts on purchasing and leasing cars
• Opportunities for career advancement within a Fortune 500 company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees