Document Scanner

Aston Carter • Abingdon, MD

2d • $20 - $20 • Onsite

About The Position

This role focuses on accurately scanning, indexing, and organizing physical documents into a digital document management system. You will handle confidential information with care, ensure documents are properly categorized and searchable, and support administrative workflows by maintaining well-structured electronic records.

Requirements

• Experience using Adobe Acrobat for working with PDF documents.
• Basic proficiency with Microsoft Office applications.
• Strong attention to detail with a focus on accuracy and completeness.
• Excellent organizational skills for managing large volumes of documents and records.
• Ability to take clear, concise notes and follow established processes and procedures.
• Self-motivated with the ability to work independently and stay focused on repetitive tasks.
• Comfortable performing repetitive administrative and data entry tasks with a high degree of accuracy.
• Ability to handle confidential information with discretion and professionalism.

Nice To Haves

• Previous experience in document management, administrative support, scanning, or records management is a plus but not required.
• Familiarity with document management systems such as DocuWare is beneficial.
• General administrative and data entry experience is advantageous.
• Ability to adapt to evolving processes and technology tools used in document management.

Responsibilities

• Scan and upload physical documents into the DocuWare document management system.
• Index and tag documents with key information such as customer names, dates, product names, and product numbers.
• Ensure PDF files and regulatory documents are accurately categorized, properly named, and easily searchable.
• Review scanned documents for completeness, image quality, and data accuracy before finalizing.
• Maintain organized electronic records and filing systems to support quick retrieval and reference.
• Handle confidential and sensitive information with discretion, professionalism, and strict attention to detail.
• Prepare documents for scanning by organizing files, removing staples, and ensuring pages are in the correct order.
• Perform repetitive administrative tasks with a high degree of accuracy and consistency.
• Follow established processes and workflows for document management and contribute to process improvements when appropriate.
• Take clear notes and maintain documentation of work completed, issues encountered, and resolutions.
• Collaborate with team members and other departments as needed to ensure timely and accurate document processing.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed