Document Management Team Lead

Southern Glazer’s Wine and Spirits, LLC • Miramar, FL

20h • Onsite

About The Position

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the preeminent wine and spirits distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933. Southern Glazer’s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging. By joining Southern Glazer’s, you would be part of a team that values excellence, innovation, and community. This is more than just a job – it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.

Requirements

• At least 3 to 6 years of experience in the field or related area.
• Excellent communication skills (verbal & written).
• Confidentiality of employees or business information is required.
• Possess managerial and training skills.
• Strong analytical and interpersonal skills.
• Experience in Business or Accounting principles.
• Must be able to communicate effectively both in writing and verbally, shifting communication styles depending on the audience.
• Team Player, energetic, self-starter, motivator
• Ability to organize and prioritize workload to meet aggressive deadlines
• Must be proficient in excel.

Responsibilities

• Manage the Document Management Processers workload to ensure they are meeting the department’s established service level agreement. Reorganize work priorities and backlogs as required.
• Prepares daily status reports and distributes to the Leadership team.
• Direct Processors on processing error resolutions.
• Distribute all mail received in the department and assign additional workload to the staff.
• Ensure the invoices generated by Supplier Billing and Accounts Payable are mailed to the Supplier Billing Representative with proper documentation.
• Ensure that all checks given to their department by the Accounts Payable department are mailed out the same day.
• Provide training to all new and existing Document Management employees.
• Maintains all Document Management training documentation, updating as necessary
• Trains divisional and other department users on Enterprise Scan and SAP.
• Initiates and participates in business process improvement activities
• Recommend and implement effective and efficient processes.
• Contributes to Interview of prospective employees and provide recommendation on any hiring decision.
• Participates on staff progressive disciplinary action.
• Review late archiving documents not linked in SAP and concatenate missing transaction
• Provide excellent customer service by researching and resolving internal and external customer issues
• Supports internal and external audit activities, as required, to ensure that auditors are provided with the necessary information to complete their audits timely.

Benefits

• comprehensive medical and prescription drug coverage
• dental and vision plans
• tax-saving Flexible Spending Accounts
• disability coverage
• life insurance plans
• a 401(k) plan
• tuition assistance
• a wellness program
• parental leave
• vacation accrual
• paid sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees