Document Coordinator

LLNL • Livermore, CA

2d • $79,920 - $117,312 • Onsite

About The Position

Lawrence Livermore National Laboratory (LLNL) is seeking multiple Document Coordinators for its Weapons Production Group (WPG) within the Defense Technologies Engineering Division (DTED)/Weapon Technologies and Engineering Program (WTE). These roles involve overseeing the quality control documentation process for WTE projects within the Nuclear Security Enterprise (NSE). The positions require full-time, on-site presence and will be filled at either the E01.1 or E01.2 level based on experience. LLNL is dedicated to advancing science and technology for national security and global stability, fostering a culture of innovation and operational excellence.

Requirements

• Ability to obtain and maintain a Department of Energy (DOE) Q-level clearance.
• U.S. Citizenship is required.
• Associate degree or equivalent combination of education and related experience.
• Experience and comprehensive knowledge of MS Office business applications (primarily Word and Excel), utilization of templates, and Adobe Pro.
• Knowledge and understanding of classified document control, email, and computing procedures.
• Understanding of standards, procedures, and techniques related to quality control of documents.
• Experience interfacing with multi-level personnel and communicating technical information to users.
• Ability to use discretion and problem-solving skills to resolve issues with strong attention to detail.
• Ability to collaborate with others and work as a team, recommending and communicating process improvements.
• Experience with multi-tasking in a dynamic work environment under time constraints with general task definition and changing priorities.
• Ability to travel.
• Bachelor's degree or equivalent combination of education and related experience (additional qualification at E01.2 level).
• Experience gathering and analyzing quality control data for accuracy and completeness to ensure all requirements are met (additional qualification at E01.2 level).
• Experience working independently or part of a team in developing quality control documentation and reports (additional qualification at E01.2 level).
• Experience providing and/or defining process flow and conducting comprehensive assessments to meet quality control milestones (additional qualification at E01.2 level).

Nice To Haves

• Knowledge of Defense Programs Business Process Systems (DPBPS).
• Knowledge and experience in nuclear weapons program stockpile systems, components, classified materials, experimental data, and related diagnostic and testing equipment.
• Knowledge of Windchill and Enterprise Lifecycle Management (ELM).

Responsibilities

• Oversee quality control documentation process for WTE projects within the Nuclear Security Enterprise (NSE).
• Assist in the administration of the Windchill configuration management (CM) release process by monitoring Engineering Authorizations (EAs), text and graphic drawings electronic release workflows.
• Coordinate with team members adhering to strict formatting standards and procedures to produce quality technical documents for release submittal.
• Incorporate document mark-ups using Microsoft Word and EA applications in accordance with prescribed formatting policies and procedures.
• Provide consistent follow-up and complete work accurately and thoroughly.
• Quickly adapt to changing environment, frequent interruptions, and changing priorities.
• Prioritize daily workflow, delegate, and manage distribution of workload on a daily basis to ensure documents are ready when needed.
• Carry out multiple tasks without loss of ਗਈeffectiveness.
• Manage frequent communications across multiple platforms with team members in execution of programmatic scope.
• Interact regularly with NSE contacts at the design and production agencies.
• Assist Engineers, Quality Engineers, and Management with EA workflow/process, understanding how EAs, text & graphic drawings are released using Enterprise adhering to strict business and technical constraints for Defense Programs Business Process Systems (DPBPS).
• Ensure correct reporting of WPG performance statistics and WTE Quality Assurance Manager metrics to LLNL Production Operations point of contact.
• Perform other duties as assigned.
• Gather and analyze data to evaluate requirement and specifications to ensure accuracy on quality control documentation and process flow (additional responsibility at E01.2 level).
• Coordinate resolution of data quality issues and communicate impacts of new and/or modified data requirements to affected stakeholders (additional responsibility at E01.2 level).
• Serve as point of contact for resolving Nuclear Security Enterprise Hub issues related to product definition release process (additional responsibility at E01.2 level).
• Contribute to development and implementation of quality control documents and reports (additional responsibility at E01.2 level).
• Participate in off site testing which may require travel at times (additional responsibility at E01.2 level).

Benefits

• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (depending on project needs)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree