Document Controls Coordinator

Marathon Petroleum Corporation • St Paul Park, MN

13d

About The Position

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment. The St. Paul Park Refinery has a full-time opening for a Document Control Coordinator responsible for document control and administration of knowledge management systems for the Marathon Petroleum Co., St. Paul Park Refining Engineering Department. The Document Coordinator is the local administrator for knowledge management software and is responsible for ensuring processes and procedures are followed to create or maintain controlled documents for origination, modification, and retention so that controlled documents are up-to-date and reliable sources of information. The Document Coordinator is also the gatekeeper for process safety information (PSI), engineering policies and procedures, project documentation and serves as the Central Files Custodian. Main job duties include, but are not limited to:

Requirements

• High School Diploma or GED required
• Two (2) years or more of experience required with a preference for previous experience in a field relating to either document control, knowledge management, IT, or engineering discipline
• Willingness to learn and ability to understand software systems’ architecture to optimize information management and processes
• Strong organizational skills
• Excellent written and verbal communication skills
• Excellent problem solving skills
• Expert working knowledge of Microsoft Office software

Nice To Haves

• Previous refinery experience
• Experience with engineering drawings such as P&IDs, plot plans, line lists, data sheets, loop drawings and electrical one lines
• Working experience with the following software applications: OpenText or other EDMS, MS SharePoint, SAP, Meridium, SPI, AutoCAD, ePlot (ArcGIS), Cognite or other AI apps

Responsibilities

• Utilizes electronic document management software, databases, and content management software (OpenText, SmartPlant Instrumentation (SPI), Meridium APM, SAP APM, SharePoint, others as needed) for document and process safety information management and control as a primary responsibility
• Aligns the refinery organization with corporate document management standards including 3rd party document retention practices
• Facilitates and enforces controlled processes and practices to ensure the accuracy, validity, and reliability of controlled documents during their creation, modification/revision, and retention
• Tracks document activity/status and chain of custody pertaining to the production, exchange, and modification of the documentation for update requests.
• Identifies optimization opportunities in information management processes, procedures and systems to remove inefficiency and redundant activities for document control and knowledge management
• Maintain record retention timelines for managed documents and initiates scheduled document reviews
• Process internal and external requests for copies of refinery drawings for review or revision.
• Manages priority and timeline for document updates with engineering contractors
• Assigns new drawing and line list numbers
• Owns and updates central files and supports the standard project filing system, and leads transition of hard files to electronic systems
• Maintains the Engineering SharePoint content
• Supports and facilitates PSI audits for process hazard analysis (PHAs)
• Supports P&ID updates for management of change (MOC) start-ups and turnaround
• Provides training for OpenText users
• Supports new knowledge management initiatives, data quality improvements, and development of data driven applications

Benefits

• access to health, vision, and dental insurance
• paid time off
• 401k matching program
• paid parental leave
• educational reimbursement
• eligible for a discretionary company-sponsored annual bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees