Document Coordinator

HEBELER-HOWARD MARTEN MANUFACTURING LLC • City of Tonawanda, NY

18h • Onsite

About The Position

Carrier Process Equipment Group (CPEG) offers customers a comprehensive line of large industrial processing equipment for a wide variety of industries. By combining engineering expertise including high tolerance fabrication and assembly, we design and manufacture custom bulk processing equipment and custom fluid solutions. Please visit us at https://www.cpeg.com/ to see the full scale of our product lines and solutions including the diverse family of brands who make up our portfolio.

We are looking for a Document Coordinator at our Tonawanda, NY location to support the Hebeler-Howard Marten (HHM) division. This full-time, hourly position is responsible for providing and managing document deliverables to the customer to meet or exceed their expectation in terms of the quality of the documentation and on-time delivery. Please visit https://hebelerhowardmarten.com/ to see the products and capabilities of HHM.

Requirements

• Associates degree in a business or related field or High school diploma with two (2) years of experience with document management required;

Nice To Haves

• Four (4) years’ experience with customer or vendor interactions in a manufacturing environment preferred;
• Experience in digital records management in a manufacturing environment preferred.

Responsibilities

• Interact with customer systems, compiling project deliverables according to specifications;
• Compile company quality documents and component manuals into an Adobe file for delivery to the customer.
• Manage and maintain component manual revisions.
• Communicate document status via weekly interaction with the customer and Hebeler-Howard Marten Project Engineers.
• Manage and communicate document deliverables for the organization.
• Interact with vendors in acquisition of required documents to accompany purchased components.
• Manage the review, approval, and resolution of vendor document issues.
• Interact with other departments to approve and resolve vendor documents.
• Supporting the AfterMarket / Spare Parts Process.
• Support Hebeler-Howard Marten team with administrative duties as required.

Benefits

• Generous paid time off as well as 80 hours of holiday pay each year.
• Ability to become an Employee Owner. This benefit is fully funded by the company—no employee contribution required—and builds value for you over time based on the company's performance. While results vary from year to year, the ESOP consistently delivers retirement benefits that exceed those of a typical 401(k) match.
• Medical, Dental, and Vision Insurance. We provide a company contribution with Health Savings Account (HSA) participation. Flexible Spending Accounts (FSAs) are also available for healthcare and dependent care expenses, regardless of whether you are enrolled in a company medical plan.
• Company paid Basic Life Insurance, Accidental Death & Dismemberment (AD&D), and Long-Term Disability coverage, along with supplemental Short-Term Disability coverage (company pays 50% of premium).
• Voluntary coverages such as additional life insurance, accident insurance and more.
• Employee Assistance Program. Our EAP offers free, confidential support including legal and financial consultations, counseling services, estate planning, travel assistance, and work-life resources such as childcare, eldercare, and health advocacy.
• Employee Referral Program bonus.
• Educational Assistance.
• Career Advancement. CPEG is 100% employee-owned and led by a dynamic executive team of talented individuals who have risen through the management structure.
• Option to contribute to a 401(k) plan with flexible loan feature—invest in your future while keeping access to your funds if you need them.
• Cash Balance Pension Plan. We contribute to this retirement savings on your behalf—no employee contribution required. Combined with a guaranteed 4% rate of return, this means you receive a consistent and valuable retirement benefit every year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree