Document Controller

Stantec • Austin, TX

7d • Hybrid

About The Position

We are seeking an experienced Document Controller to support a large, complex infrastructure design program in Austin, TX. This role is critical to maintaining the integrity, accessibility, and governance of project information across a multi-disciplinary team and multiple stakeholders. The ideal candidate brings a strong command of document control processes, attention to detail, and hands-on experience with Procore and SharePoint in a fast-paced project environment. This is an opportunity to play a central role in delivering a landmark infrastructure project. You’ll work alongside a high-performing team, contribute to establishing best-in-class project controls, and help ensure the successful delivery of a complex, high-visibility program.

Requirements

• 10+ years of document control experience on large infrastructure, transportation, or engineering projects
• Demonstrated experience using Procore and SharePoint as document management systems
• Strong understanding of document control principles, including versioning, workflows, and records management
• Experience supporting multi-disciplinary design teams (civil, structural, systems, etc.)
• High level of organization, accuracy, and attention to detail
• Strong communication skills with the ability to coordinate across diverse teams
• Experience with design-build or progressive design-build projects
• Familiarity with ISO standards or formal quality management systems
• Ability to develop and improve document control processes and workflows
• Positive attitude, good energy, and proven passion.
• Bachelor’s degree required
• Minimum of 10 years of related experience

Nice To Haves

• Local travel may be required for attending client or public meetings, scoping new assignments, and visiting project sites.

Responsibilities

• Maintain the project’s document control system, procedures, and workflows
• Manage the receipt, logging, distribution, and tracking of all incoming and outgoing project documentation
• Ensure documents are properly classified, version-controlled, and stored in accordance with project and client requirements
• Administer and maintain document management platforms, including Procore and SharePoint
• Coordinate with engineering disciplines, project management, and external stakeholders to ensure timely document flow and approvals
• Monitor and report on document status, including review cycles, approvals, and overdue items
• Support configuration and enforcement of naming conventions, metadata standards, and filing structures
• Maintain transmittal logs, document registers, and audit trails
• Assist in onboarding team members on document control procedures and systems
• Support audits and quality assurance processes related to document management

What This Job Offers

• Job Type: Full-time
• Career Level: Senior