QA Documentation Associate

Bot Verification • Vacaville, CA

2d

About The Position

The Document Controller is responsible for establishing the project’s documentation management process in alignment with internal procedures. The role controls electronic and hard-copy documentation submitted by internal, external engineering, construction, and vendor teams, ensuring adherence to project numbering, filing, and retrieval principles, as well as submission requirements defined by the project RACI Matrix.

The role maintains the project deliverables list, implements changes requested by the project team, and archives project documentation in both physical and digital formats. It reports documentation progress, escalates issues, and serves as the team’s first point of contact for project documentation matters. The Document Controller also supports project internal audits and deep dives, collaborates with Global Engineering Project Controlling, and performs other assigned document management duties.

The position is located in Vacaville, California, and is listed as a 12-month W2 role.

Requirements

• 5–10 years of experience in CAPEX/document control.
• Excellent command of English.
• Strong analytical skills.
• Ability to work independently and in a team-oriented environment.
• Ability to deal with ambiguity and adapt to shifting priorities and demands.
• Ability to prioritize and execute tasks effectively in a fast-paced environment.
• Strong written and oral communication skills.
• Comfort with different software tools and ability to learn quickly.

Nice To Haves

• CAPEX/document control experience in the pharmaceutical industry and on large-scale projects is preferred.
• IT skills are a plus.
• Knowledge of additional languages is advantageous.
• Experience with SharePoint, Kneat, Unifier, Microsoft Office applications, and Procore.

Responsibilities

• Set up the project documentation management process in alignment with internal procedures.
• Control electronic and hard-copy documentation submitted by internal, external engineering, construction, and vendor teams.
• Ensure documentation follows project numbering, filing, retrieval, and RACI Matrix submission requirements.
• Keep the project deliverables list up to date and implement changes required by the project team.
• Archive project documentation in hard-copy and digital formats.
• Report documentation progress and escalate issues.
• Serve as the first point of contact for project documentation topics within the team.
• Support project internal audits and deep dives.
• Support and collaborate with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed