Document Controller

BESTECH • Greater Sudbury, ON

1d • CA$40,000 - CA$60,000 • Hybrid

About The Position

BESTECH is seeking a Document Controller who thrives on organization, precision, and keeping projects running smoothly. As a vital part of every project, you will work alongside engineers, project managers, and clients to ensure critical technical documentation is accurate, complete, and delivered on time. This role involves managing engineering drawing packages, tracking document revisions, and coordinating project records across multiple stakeholders, directly supporting the successful delivery of complex engineering projects. This is an excellent opportunity for someone who enjoys working in a collaborative environment, has exceptional attention to detail, and takes ownership of delivering high-quality work, with opportunities to learn and grow alongside a team of talented professionals.

Requirements

• Diploma in Business Administration, Project Management, Office Administration, or a related field.
• Minimum two (2) years of experience in document control, project administration, or a similar role.
• Proficiency with Microsoft Office applications.
• Exceptional attention to detail with a strong commitment to accuracy and quality.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Adaptable, proactive, and able to work effectively both independently and as part of a collaborative team.

Nice To Haves

• Experience using document management systems; familiarity with AutoCAD Vault, Aconex, SDx, or SharePoint is considered an asset.

Responsibilities

• Perform quality control checks on outgoing documents, including drawings, equipment specifications, and scopes of work.
• Ensure documents comply with internal standards and client-specific requirements.
• Issue engineering packages to clients using required platforms such as AutoCAD Vault, Aconex, SDx, OneDrive or SharePoint.
• Receive documents from clients and suppliers and accurately store them within BESTECH’s document management systems.
• Perform program-level document control to ensure document consistency across multiple projects under the same contract.
• Ensure all project packages meet predefined guidelines by maintaining high quality standards.
• Coordinate, assemble, and prepare engineering packages to issue to clients and suppliers.
• Create, manage, and track document transmittals.
• Scan and compile hard copy documentation as required.
• Cross-check document packages to ensure all required materials are complete and accounted for prior to issuance.
• Maintain and update project-related logs, registers, and tracking tools as required.
• Track document revisions, status, and distribution to support project execution and reporting.
• Attend internal team meetings and client meetings as required.
• Prepare and distribute meeting minutes and related follow-up documentation.
• Support effective communication between project teams, clients, and suppliers on document-related matters.
• Support department initiatives and continuous improvement efforts as requested.
• Assist with additional document control or administrative tasks to support project and departmental objectives.

Benefits

• 100% employer paid benefits
• RRSP matching
• profit sharing
• paid vacation
• wellness days

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree