Junior / Intermediate Document Controller

Kleinfelder Inc • Edmonton, AB

3d • Hybrid

About The Position

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 60 offices in the US, Canada and Australia.
Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common sense. Kleinfelder’s integrated, award-winning experts collaborate with clients to meet their objectives from project inception through design and execution. Connecting great people to the best work is our purpose – together, we deliver.
Our team promotes respect, diversity and inclusion and we provide support for professional development through mentoring programs and training opportunities. Our team is dynamic and collaborative - if this description fits what you are looking for in your career, please apply!
ROLE OVERVIEW – This is a PART-TIME / casual position, can be 20 + hours per week. Edmonton Office.
The Junior / Intermediate Document Controller supports the Document Control team and project teams by managing the lifecycle of project documentation (both physical and electronic) to ensure accuracy, compliance, and ease of retrieval. This is typically an entry-level position where the employee learns established procedures and systems.
Reporting to the Document Controls Lead, the Junior / Intermediate Document Control will be aiding with the project services team in areas such as Document Processing (filing, retrieval and quality checks), Distribution and Communication (transmittals and correspondences), and System Maintenance (SharePoint, EDMS) to & from within Kleinfelder.
This is a great opportunity for a Junior level Document Controller who is proactive, collaborative, enthusiastic about new challenges (technically and non-technically) and can communicate well with others. If this description fits what you are looking for in your career, please apply!
Please note that this position may be anywhere from temp/flex to full-time, regular roles.

Requirements

• High School Diploma or equivalent is required
• Document Control experience is an asset
• Experience with Enbridge is an asset
• Self-motivated, detail-oriented professional with 1 to 2 years of related experience.
• Well versed in Microsoft office suite.
• Excellent proficiency in Word and Excel with high accuracy and efficiency in entering and managing data
• Familiarity with common systems like Microsoft SharePoint, or other Electronic Document Management Systems (EDMS) is a major asset.
• Post-Secondary Diploma in Information/Document Management or a suitable combination of education and practical experience managing documents.
• Minimum 5 years of experience as a Document Controller.
• Proficiency in MS Office Suite programs used to create reports and documents.
• Knowledge of projects in the oil and gas industry is a must.
• Knowledge and experience with Enbridge or Syncrude document control systems is an asset

Nice To Haves

• Document Control experience is an asset
• Experience with Enbridge is an asset
• Familiarity with common systems like Microsoft SharePoint, or other Electronic Document Management Systems (EDMS) is a major asset.
• Knowledge and experience with Enbridge or Syncrude document control systems is an asset

Responsibilities

• Prepare and transmit time sensitive document packages at the direction of the Project Services Manager; ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
• Communicate status of documents to the project services team
• Maintain document control logs
• Organize and archive electronic and hard copies of project documents
• Perform quality checks on document packages to ensure they meet standards.
• Support team members in completion of their duties, as required.

Benefits

• Work-life balance with flexible Mon – Fri work week schedule options.
• Modern new office facilities, free parking, conveniently located near amenities and public transit
• Reimbursements for continuing education
• Reimbursements for expenses associated with trainings and certifications
• Opportunities for career development through our internal Mentoring Program.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED