Document Controller (GHL, part of J.S. Held)

J.S. Held LLC • Vancouver, BC

6d • CA$60,000 - CA$70,000 • Onsite

About The Position

We are seeking a detail‑oriented and highly accurate Document Control / Word Processing Coordinator to support our team in preparing proposals, RFP submissions, and project reports. This role focuses heavily on typing, formatting, editing, and assembling professional documents based on directions from Project Managers and clients. This position is ideal for someone who excels in Microsoft Word, has strong proofreading abilities, and enjoys creating polished, high‑quality documents in a deadline‑driven environment.

Requirements

• Minimum 3 years of experience in proposal writing, document control, or administrative support.
• Excellent written and verbal communication skills.
• Strong research, editing, and organizational abilities.
• Exceptional attention to detail.
• Strong time‑management skills with the ability to manage multiple priorities in a fast‑paced environment.
• Ability to work independently and as part of a team.
• Strong interpersonal skills, including conflict resolution, problem solving, planning, and workflow organization.
• Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat.
• Comfortable learning new software and document management systems.

Nice To Haves

• 1+ year of experience in the Vancouver construction market, working with architects, developers, engineers, general contractors, or related consultants.

Responsibilities

• Assist with developing proposals that are fully compliant with RFP/RFI requirements.
• Prepare proposals based on direction from Project Managers and client specifications.
• Edit, proofread, and format proposal documents to ensure quality, accuracy, clarity, and alignment with company guidelines.
• Maintain and update a database of fee guidelines.
• Organize, track, and prioritize proposal deadlines to meet non‑negotiable submission timelines.
• Maintain and update project databases, staff resumes, and related documentation.
• Assist with maintaining marketing materials as needed.
• Support the coordination of information flow and documentation across teams.
• Perform other duties as assigned; responsibilities may evolve with business needs.

Benefits

• Flexible work environment allows employees to work remotely when needed
• Generous Vacation Policy
• Medical, Dental, and Vision Insurance
• RRSP Match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed