Document Controller

Acciona • CAN - Ontario Line North, ON

47d • CA$70,000 - CA$110,000 • Onsite

About The Position

The Document Controller plays a key role in establishing and leading the rigorous document control procedures essential to the smooth operation of the TGP project. Their responsibilities include managing document-related activities, ensuring adherence to quality standards, providing training and support, conducting audits, and fostering effective communication and collaboration among project stakeholders. Reporting to the Document Control Manager, the Document Controller contributes significantly to the successful execution and delivery of the construction project while maintaining quality and compliance standards.

Requirements

• Proficiency in Document Management Systems like Unifier, SharePoint, ProjectWise, Asite, or similar tools for document control.
• Understanding of ISO 19650 principles for managing project information in a structured manner (Common Data Environment CDE).
• Knowledge of file naming conventions, version control, and metadata tagging.
• Familiarity with construction drawings, specifications, contracts, RFIs, submittals, and as-built documentation.
• Strong communication and collaboration skills to work with project teams, contractors, and consultants.
• Ability to troubleshoot issues in document workflows or compliance.
• Capability to train and onboard staff on document control procedures and systems.
• Ability to prepare document control reports for stakeholders and senior management.
• Strong interpersonal skills to liaise with engineers, project managers, and external parties.
• High level of accuracy to ensure documents meet required standards and protocols.

Responsibilities

• Develop and implement document control procedures and policies outlining the creation, review, approval, release, update, and archiving processes for project documents.
• Provide training to project team members on document control systems, procedures, and processes to ensure understanding and compliance.
• Offer ongoing support and assistance to project stakeholders regarding document control queries, issues, requirements, procedures, and processes.
• Participate in Working Group Meetings if needed.
• Ensure proper storage, cataloging, version control, and retrieval of project documents and records using document management systems or software.
• Maintain accurate and up-to-date document registers, logs, and databases to track document status and history.
• Facilitate the application of quality control procedures to documents to ensure accuracy, completeness, and compliance with project requirements and standards.
• Conduct regular quality checks and reviews of documents to identify and address any discrepancies or inconsistencies.
• Audit and review document control processes regularly to identify areas for improvement and implement corrective actions as necessary.
• Collaborate with project management and stakeholders to implement best practices and streamline document control workflows.
• Facilitate effective communication and collaboration among project teams, subcontractors, consultants, and other stakeholders regarding document control requirements and procedures.
• Serve as a central point of contact for document-related inquiries, requests, and updates.
• Ensure compliance with regulatory requirements, contractual obligations, and industry standards related to document management and control.
• Maintain comprehensive documentation of all project-related documents, correspondence, and records for reference and audit purposes.
• Implement changes and updates to document control procedures and systems to optimize workflow and enhance productivity.
• Work collaboratively with other departments leads during the delivery of the project.
• Work collaboratively with the Contracting Authority during all stages of the project.
• Foster a collaborative and high-performance culture within the project controls team.

Benefits

• Paid vacation and sick leave
• Group benefits and EFAP from your start date, with premiums paid by ACCIONA
• Health Spending Account
• Learning, development, and internal career opportunities
• RRSP matching
• Performance-based discretionary bonus
• Share purchase program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed