Document Controller

Galliford Try • East Hampton, CT

25d • Onsite

About The Position

Provide consistent support to project teams by ensuring that design and contemporary information/documentation are captured within our systems for ease of retrieval by site teams. This role is within the Environment Division.

Requirements

• Main Contractor experience is desired.
• Some knowledge and understanding of the Document Control process at operational level.
• Some knowledge and experience of using Viewpoint for Projects and Field View at operational level is desired.
• IT literate and a good understanding of Microsoft and Viewpoint applications.
• Ability to prioritise workload when managing multiple contracts / tasks.
• Ability to work accurately under pressure to meet project targets.
• Great attention to detail.

Responsibilities

• Ensure system aligns with our BMS.
• Drive Information Management (IM) Compliance within your project(s).
• Engage / Liaise with H&S / Quality Teams regularly, i.e. Monthly.
• Attend design team meetings to ensure compliance within the systems are met.
• Ensure company and project information management protocols/procedures are followed, including the IMP and BEP.
• Create and ensure all registers are up to date and completed correctly prior to internal and external auditing.
• Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.
• Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.
• Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.
• Issue reports to internal / external parties when required.
• Ensure consultants and sub-contractors are invited into our system(s) and attend a training day.
• Daily Report issued on New / Revised information to site team.
• Monthly system reports on Security Group, System usage etc.
• Contribute to Continuous improvement of the system(s).
• Attend a site awareness training day.
• Any other reasonable tasks as directed by your Line Manager.
• Capture data from other systems used on the project to our company system(s) i.e. Contract management tool.
• Confirm / Support the Project Team with the workflow process, RDD, RFI and Change Control within our system(s).
• Carry out QA check within agreed Workflows.
• Support the Commercial and Design Managers with linking information to virtual containers within our system(s).
• Invite and revoke internal and external users to and from our system(s) when required.
• Setup document containers for external parties within our system(s) when required.
• Manage distribution groups.
• Add and configure containers within our system template where applicable.
• Create matrix / notification transmittals when required.
• Generate reports when required.
• Audit regularly to ensure compliance with the company BMS.
• Ensure design documentation is uploaded and named consistently within our system(s).
• System champion for project team(s), supporting users when required.
• Print / organise print service for drawings when required.
• Liaise with Design and Site teams regarding Handover information / documentation.
• Highlighted documentation. i.e. Stamped ‘Scanned to System’ when superseded or revised.
• Report to Project Management Team on progress monthly.

Benefits

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays.
• A wide range of corporate discounts.
• Cycle to Work schemes.
• Comprehensive pension plan.
• Regular Save as You Earn share purchase scheme.
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it.
• Paid for yearly membership to one recognised professional association relevant to your role.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed