Document Controller / Business Analyst

Fluor • Sacramento, CA

1d • $87,000 - $162,000 • Onsite

About The Position

Fluor is seeking candidates for opportunities within their Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority. This role provides program delivery and program management services for one of the largest planned infrastructure projects in the U.S., connecting the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area. The first phase of the program is currently under construction in California’s Central Valley.

The Document Controller Business Analyst is responsible for supporting the development, management, and maintenance of documents and records across the Authority. This ensures the ongoing compliance, success, and integrity of the Document Control System (DCS). The role supports the Authority by ensuring the timely, accurate, and efficient handling of all project documentation and data, aligning with quality standards and project-specific procedures. The Program Document Controller plays a critical role in version control, traceability, and the integrity of controlled documents throughout the project lifecycle. Additionally, the incumbent assists in developing and maintaining DCS-related policies, procedures, and training materials, ensures seamless integration with other document management systems, and trains state personnel to use the DCS effectively in alignment with organizational goals. This position is vital to ensuring document control operations are consistent, efficient, and compliant with regulatory and program requirements.

Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and eleven (11) years of work-related experience or a combination of education and directly related experience equal to fifteen (15) years if non-degreed
• At least Six (6) years of experience in Document Control, Records Management, Compliance, or relevant experience out of 10 years required with a degree; or, at lest 10 years of work experience in Document Control, Record Management, Compliance if non-degreed
• Demonstrated proficiency document control and records management systems
• Working knowledge of office administration
• Proficiency with Microsoft Office Suite
• Strong organizational, analytical, written, and verbal communication skills
• Ability to work effectively both independently and as part of a multidisciplinary team
• Must be authorized to work in the country where the position is located.

Nice To Haves

• Project related experience in the engineering, procurement, fabrication, and construction (EPFC) industry

Responsibilities

• Establish and maintain document control systems and workflows for document submissions, approvals, and distribution
• Assist with the initial setup and configuration of the DCS, including defining project requirements, selecting the appropriate platform, designing folder structures and metadata, developing naming conventions, configuring automated workflows, and establishing user roles and permissions to ensure a structured, secure, and efficient document management environment.
• Receive and log incoming documents from contractors, consultants, and internal teams into the DCS, ensuring all metadata, such as title, number, revision, discipline, and originator, is accurate and complete
• Maintain master copies of all project-related documents, maintain version control, track revisions, and ensure correct formatting and naming conventions for technical and project documents
• Collaborate with client staff, contractors, consultants, internal stakeholders and the public to ensure timely submission and retrieval of required documentations
• Ensure compliance with document control standards, QA/QC protocols, and regulatory requirements
• Provide training and support to team members on document control processes and tools to utilize the Document Control System (DCS) successfully
• Generate reports on document statuses, tracking submittal turnaround times, escalating review bottlenecks, and maintaining dashboards or trackers
• Research, review, and analyze the effectiveness and efficiency of existing processes and develop strategies for enhancing or further leveraging these processes
• Assist in the development of standardized policies, procedures, templates, and tools for consistent document control practices
• Ensure all documents are audit-ready and compliant with project standards
• Assist with document control training activities, including but not limited to onboarding new staff, providing user support, leading system-specific micro-training, etc.
• Assist and ensure compliance with the Authority’s ISO 9001:2015 certification, audits, and recertifications; ensure compliance with contractual, legal, and regulatory standards (e.g., ISO 9001, FHWA, FTA), and support conducting audits to verify document traceability and version control
• Monitor document retention schedules and support legal holds, FOIA/public records requests, and third-party audit responses
• Other related duties may be assigned

Benefits

• medical, dental and vision plans
• EAP
• disability coverage
• life insurance
• AD&D
• voluntary benefit plans
• 401(k) with a company match
• paid time off (personal, bereavement, sick, holidays) for salaried employees
• paid sick leave per state requirement for craft employees
• parental leave
• training and development courses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level