Document Control Specialist - Quality

Harmar Mobility LLC • Sarasota, FL

1d

About The Position

The Document Control Specialist is a key member of the Quality department, collaborating with the Director of Quality, Quality Manager, Production, Marketing, Purchasing, Engineering, and other functions. The role serves as the document control database superuser for both company sites and is the point of contact for document control activities in the QMS and Document Control database (DCD), parts and item number creation, and product release. The Specialist supports a collaborative quality culture through good documentation practices, adherence to SOPs and work instructions, forms, and quality-system support. Responsibilities also include general change processing in DCD, leading the CCB, generating quality reports, recommending improvements, supporting internal audits and external-audit backroom coordination, and supporting document retention.

Requirements

• 3 to 5 years of related experience and/or training, or an equivalent combination of education and experience.
• Experience with document control, change control, product life cycle, and product data management (PLM).
• Minimum GED or associate degree.
• Ability to communicate information effectively to audiences at all levels.
• Intermediate Microsoft application proficiency; intermediate or above proficiency with Microsoft Office Suite is required.
• Excellent verbal and written communication skills.
• Highly detail-oriented.
• Ability to present information effectively.
• Self-motivated and proactive, with a strong customer service orientation.
• Ability to establish and maintain effective, cooperative working relationships.
• Experience with data organization, presentation, and project management.
• Driven to complete projects.

Nice To Haves

• Bachelor’s degree.
• Experience with ISO, FDA, or similar regulations.

Responsibilities

• Review proposed document and drawing changes and proofread against redlines to ensure accurate implementation.
• Review documents and create redlines against the standard.
• Serve as the primary administrator for Harmar’s quality management system (QMS).
• Review and analyze change requests and deliverables for compliance with documentation processes and standards before submitting them for approval.
• Coordinate and facilitate meetings related to change control.
• Coordinate change activities with other functional areas and sites.
• Transmit approved change orders and ensure follow-up and closure.
• Provide training on engineering change requests (ECRs), engineering change orders (ECOs), and related product data management processes.
• Assist Project Management with new product introductions in relation to core data management responsibilities.
• Assist with periodic document review initiatives and SOP updates.
• Assist the Marketing Department with change control activities.
• Generate timely reports in the QMS system.
• Foster and promote a culture of continuous improvement.
• Provide document control support to all departments through change orders.
• Ensure adherence to quality and compliance requirements.
• Proofread documents and maintain attention to detail.
• Support internal auditing, backroom coordination during external audits, and the document retention process.
• Manage general change processing in the DCD, lead CCB activities, and proactively recommend improvements.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED