Document Control Specialist - PMO Services
About The Position
This position allows for a hybrid arrangement with a mix of work from home and in the office. In this position, you will provide exceptional support services in a fast-paced PMO environment. Sargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high-quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work. We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools. Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.
Requirements
- High school diploma (or equivalent)
- Two years of experience working in an office environment.
- Great time management, detail-oriented, with experience driving process improvement.
- Prior experience should include working in a professional environment and meeting established production and accuracy goals.
- Excellent communication skills (including writing and editing)
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat/PDFs.
- Candidate must be flexible, a team player, a self-starter, and open to occasional overtime.
Nice To Haves
- A bachelor's degree
- Prior experience in project coordination, contract administration, or related operations role is desirable
- Exposure to document control systems or project controls methodologies.
- Experience with project management tools, ProjectWise, or similar systems preferred.
Responsibilities
- Serve as a primary point of contact for PMO client document control inquiries, project files, records requirements, training, site access, and system access.
- Maintain quality records throughout each project cycle (set-up, receipt, file access, training, transmittal, reproduction, logging, filing, validation, retention, and destruction).
- Assist in Quality Assurance activities and log maintenance.
- Administer records management programs and support the implementation of document control procedures and processes; prepare documents and drawings for transmittal and storage, including correspondence, data entry, copying/distribution, document tracking, and electronic filing.
- Coordinate project onboarding and offboarding activities, including training, system access, site access, distribution lists, and document repository permissions.
- Edit procedures, review calculations, and format other project-related documents per Sargent & Lundy's and clients’ requirements.
- Gather the appropriate information to generate reports for your assigned projects.
- Communicate effectively with project managers, project controls personnel, engineers, clients, contractors, and other stakeholders by listening carefully, anticipating needs, and responding promptly and professionally.
- Demonstrate excellent organization, work ethic, communication skills, attention to detail, and the ability to manage multiple priorities.
- Perform other tasks and support additional projects as assigned.
Benefits
- Comprehensive healthcare plans
- Generous paid time off
- Competitive, award-winning benefits
- Health Plans: Medical, Dental, Vision
- Life & Accident Insurance
- Disability Coverage
- Employee Assistance Program (EAP)
- Back-Up Daycare
- FSA & HSA
- 401(k)
- Pre-Tax Commuter Account
- Merit Scholarship Program
- Employee Discount Program
- Corporate Charitable Giving Program
- Tuition Assistance
- First Professional Licensure Bonus
- Employee Referral Bonus
- Paid Annual Personal/Sick Time (PST)
- Paid Vacation
- Paid Holidays
- Paid Parental Leave
- Paid Bereavement Leave
- Flexible Work Arrangements
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
