Document Control Specialist - Healthcare Market

Gresham, Smith and Partners • Nashville, TN

52d

About The Position

Our Healthcare team of 150+ architects, engineers, interior designers, and planners helps clients move the needle where it matters most: patient safety, operational efficiency, technology integration, adaptability/resiliency, sustainability, and the human experience. Helping create healthier communities for more than 50 years, we've designed over 8,000 projects for longstanding clients across the United States, and we invite you to join us!

Requirements

• High School diploma (GED) plus three years of job-related experience or Associate's degree and 2 years of experience; prefer Bachelor's degree and 1 year experience.
• Strongly prefer a minimum of 2 years relevant administrative/ document control experience in the Architecture/Engineering environment.
• Experienced with various Document Control software and Electronic Document Management Systems
• Proven track record of success in the execution of Document Control functions.

Responsibilities

• Develop and Champion Document Control processes within the Healthcare Market. Align new processes with current procedures for document management.
• Train and teach others how to execute their respective functions, if any, in that tool. Coordinate the interface of the document control system with the current document storage system.
• Report functionally to the Project Managers and/or Construction Managers.
• Lead and facilitate the Document Control process for a project or a group of projects through:
• Managing Incoming Documents
• Managing Outgoing Deliverables
• Manage document sharing interfaces with Owners and Contractors
• Manage/Track the RFI receipt and response processes
• Manage/Track shop drawing and submittal receipt and response processes
• Produce project Master Lists and assist team members in locating documents for use in design
• Manage project file directories
• Incorporate Owner Project Requirements into Document Control planning and execution. Coordinate with Client personnel to facilitate implementation of document control processes on projects.
• Interface with suppliers and contractors to assure compliance with Document Control procedures.
• Provide proper oversight of production of reports, schedules, plans, and other deliverables defined to provide status of Document Control activities to Program and Client leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree