Document Control Lead

Cooper Machinery Services Brand • Houston, TX

12d

About The Position

This role is responsible for developing, implementing, and maintaining document control standards, procedures, and governance practices. The Document Control Lead will support the organization's initiative to digitize historical records and improve document accessibility, while maintaining documentation within SharePoint and other document management systems. This position requires collaboration with various departments to ensure accurate and timely document control, and to develop and improve processes for efficiency, accuracy, and compliance. The lead will monitor document revisions, ensure version control, and identify opportunities for continuous improvement in document management.

Requirements

• 5+ years of experience in document control, records management, quality systems, project administration or related discipline.
• Previous leadership experience or demonstrated ability to lead projects.
• Strong working knowledge of SharePoint or similar electronic document management systems.
• Experience managing controlled documentation within construction, engineering, or technical project environments.
• Outstanding communication and customer service skills with the ability to collaborate across multiple departments.
• A continuous improvement mindset and willingness to identify better ways of working.
• The ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Intermediate to advanced skills in Microsoft Office, specifically Word and Excel.

Nice To Haves

• Experience supporting ISO 9001 quality management systems.
• Knowledge of document retention requirements and records management best practices.
• Experience participating in document digitization or process improvement initiatives.

Responsibilities

• Develop, implement, and maintain document control standards, procedures, and governance practices.
• Support the organization’s ongoing initiative to digitize historical records and improve document accessibility.
• Maintain documentation within SharePoint and other document management systems.
• Partner with Engineering, Manufacturing, Quality, Field Operations, and other departments to ensure accurate and timely document control.
• Develop and improve document control processes that increase efficiency, accuracy, and compliance.
• Monitor document revisions and ensure version control across multiple business functions.
• Identify opportunities for continuous improvement and implement solutions that strengthen document management processes.

Benefits

• Comprehensive medical, dental, and vision insurance
• Company-paid life, AD&D, short-term, and long-term disability coverage
• Voluntary life, AD&D, and long-term disability buy up plan
• Voluntary benefit plans including accident, critical illness and hospital indemnity insurance plans
• 401(k) with up to 5% company match
• Maternity and parental leave
• Arc Fertility Benefits
• Employee Assistance Program (EAP) for mental health support

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed