Document Control Coordinator II

Triangle DeCon Services, Inc. • Monterey Park, CA

11d • Onsite

About The Position

Triangle DeCon Services Inc. is a boutique full service real estate advisory firm with a focus on project development and construction management for our valued private developers and public organizations in Southern California. We are a young, energetic, ethical, professional, knowledgeable, customer-centric and multilingual team looking to deliver the most value to our clients and build/promote trust with them. Our team consists of licensed Professional Engineers (PE), certified Project Management Professionals (PMP), certified professional with Design Build Institute of America (DBIA), licensed General Building Contractor and other industry designations. We can provide entitlement, development, design, procurement, construction management, project management, expert witness and litigation support services on a variety of building types. Our experienced team have provided these services to successfully deliver various facilities for public school districts, college districts, universities, commercial developers, hospitality owners, multinational CM/PM consultants and other valued clients.

Are you looking to apply your skills and utilize your experience to make a difference in our community? Are you motivated to collaborate with a diverse team of professionals to deliver new projects for our clients? Triangle is waiting for you to join our team!

This is a full-time position with Los Angeles Community College District. Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the LACCD Bond Program.

Requirements

• Minimum of three (3) years of administrative support experience.
• High school diploma or equivalent required.
• Experience performing data entry, document processing, filing, and records management.
• Experience working with contracts documents, invoices, and maintaining project records.
• Experience using electronic document management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
• Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Nice To Haves

• Administrative experience in document control or records management.
• Experience using DocView or a comparable document management system

Responsibilities

• Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.
• Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.
• Perform high-volume data entry while ensuring the accuracy and completeness of project records.
• Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.
• Maintain, organize, archive, and retrieve project documents using the DocView document management system.
• Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.
• Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.
• Assist with processing, logging, and maintaining invoice documentation and related records to support program operations.
• Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines.
• Verify documentation for completeness, accuracy, and compliance before distribution and filing.
• Coordinate with program staff and District personnel to obtain, distribute, and maintain required project documentation.
• Generate document tracking logs, reports, and status updates as requested by management.
• Maintain confidentiality of sensitive and proprietary program information.
• Assist with continuous improvement of document control processes and procedures.
• Perform other document control and administrative duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED