Document Control Assistant

IS International Services • Alpharetta, GA

2d

About The Position

The Document Control Assistant will administer and manage the Electronic Document Management Software (EDMS), spreadsheets, and databases. This role involves logging submittals such as drawings, samples, technical manuals, and requests for information (RFIs) and proposals (RFPs). The assistant will coordinate document control processes, adhering to established procedures for document retention, issuing, and processing. They will also assist the project team with formal communication, including transmittals, RFIs, and notices, using project control systems, and attend design, construction, and other relevant meetings.

Requirements

• Proficiency in Microsoft Excel and knowledge of typical naming conventions and file naming procedures is a must
• The ideal candidate will be proficient in English & Spanish
• Highly organized with the ability to work in a fast pace environment
• Ability to maintain discretion and confidentiality at all times
• Strong written and verbal communication skills
• Ability to coordinate and interact with Client administrative document control personnel on a daily basis

Nice To Haves

• 0 to 2 years' experience doing document control in the construction field
• Associates Degree in Business or Technical Discipline e.g. Engineering, Computer Science
• Familiarity with Electronic Document Management Systems is a plus
• Electrical and/or Mechanical construction document control experience is a strong plus
• Working familiarity of Procore, Bluebeam, AutoCAD, Microstation, Solidworks, REVIT or other construction CAD systems such as BIM 360 is a plus, but not required

Responsibilities

• Administer and manage the Electronic Document Management Software (EDMS), spreadsheets and databases
• Log submittals including but not limited to, drawings, samples, technical manuals, request for information (RFIs), request for proposal (RFPs)
• Coordinate document control processes by following established procedure and protocols in regards to document retention, document issuing, and processing
• Assists the project team with formal communication (transmittals, RFIs, notices, etc.) using the project controls systems
• Attend and participate in design, construction and other meetings as required.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree