Document Control and Records Manager

General Matter • Los Angeles, KY

3d

About The Position

The Document Control and Records Manager is responsible for administering General Matter's document management and records management programs to ensure compliance with NRC document and recordkeeping requirements under 10 CFR Part 70. This role serves as the organization's records custodian, accountable for the accuracy, integrity, and retention of controlled documents and records across the company.

Requirements

• 5+ years of experience in document control or records management within a highly regulated environment (e.g., nuclear, pharmaceutical/biotech, aerospace/defense, or similar)
• Familiarity with regulatory recordkeeping requirements and the concept of a records custodian role
• Comfort working with electronic document management systems and an interest in applying automation to improve process efficiency
• Strong attention to detail, particularly around version control, signoff procedures, and metadata accuracy
• Bachelor's degree, or equivalent combination of education and relevant experience

Nice To Haves

• Direct experience with NRC recordkeeping and records-management requirements for a 10 CFR Part 70 (or comparable NRC-licensed) facility
• Experience managing or supervising document control/records staff
• Certification such as Certified Records Manager (CRM) or ASQ Certified Quality Auditor
• Experience supporting regulatory audits or inspections
• Experience in a fast-paced or resource-constrained startup environment

Responsibilities

• Serve as the organization's records custodian, with accountability for the integrity, completeness, and retention of the official record in accordance with NRC recordkeeping requirements
• Manage version control, metadata, and classification across the document management system, and maintain an auditable register of controlled documents and their revision history
• Ensure documents are prepared, reviewed, and approved in accordance with established signoff and signature procedures, and that only current, approved versions are in use
• Administer day-to-day document control and records management processes, identifying gaps and driving improvements to existing procedures
• Partner with Quality, Operations, and Engineering to ensure documents originating from those functions meet records requirements before they are finalized
• Support internal and external audits and NRC inspections by producing accurate, well-organized records on request
• Evaluate and apply automation and software tools to streamline document routing, review, and retention
• Maintain retention schedules and ensure proper disposition of records in accordance with regulatory and internal requirements

Benefits

• medical coverage
• vision coverage
• dental coverage
• 401(k) retirement plan
• long-term incentives, in the form of stock options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree