Document Control Administrator (Phoenix, AZ) - Austin Commercial

Austin Careers • Phoenix, AZ

3d • Onsite

About The Position

The Document Control Administrator will manage all documents during the pursuit, preconstruction and construction phases of large, commercial construction projects. Will also assist in the development of document control procedures and train employee-owners to manage the document control process during construction. This is a great opportunity to join an established company and add immediate value.

Requirements

• A minimum of four (4) years’ progressive document control experience on commercial construction projects is required.
• Intermediate level of proficiency in Microsoft Word and Excel.
• Demonstrates a high volume of production in a fast-paced environment.
• Demonstrates attention to detail in work product.
• Strong organizational abilities.
• Applicants must be legally authorized to work for ANY employer in the United States.
• Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

Nice To Haves

• Experience in project management software (Newforma, Aconex, etc.) preferred.

Responsibilities

• Develops and administers all record keeping, including all written and electronic correspondence, reporting for safety and quality and ensures properly posted to Bluebeam.
• Responsible for document distribution internally and to owners, designers, material suppliers, subcontractors and sub-consultants.
• Responsible for inserting RFIs, document revisions, etc. into the contract documents, as well as distributing notifications for updated documents to the internal team and subcontract partners.
• Produce the Permit drawing log of included pages, distribute the bid package, receive the packages for electronically filing, log all RFI’s (and answers) and distribute as an addendum to bid participants
• Distribute award notifications.
• Training new and existing staff in the usage of programs
• Develops and audits the file system for consistency in naming conventions and file locations.
• Assists project team in document search.
• Provides document control training including procedures, policies, and software.
• Assists with project document control startup and implementation.
• Assists with project closeout, assembly and organization of as-built documents and file transfer to owner and archives

Benefits

• medical, dental, life and disability insurance
• a matching 401K plan
• 100% Employee-Owned Company (ESOP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed