Document Compliance Specialist

DEFINITI LLC • Erie, PA

4d • Remote

About The Position

Definiti is a national retirement services company that helps clients manage and administer their retirement plans. The Document Compliance Specialist will ensure that all document compliance requirements are met for new and existing plans and that all Plan documents and notices are organized and accessible for clients and staff. This role requires effective collaboration with Sales, Implementation, Outsourcing Team, Defined Contribution, and Defined Benefit Administration Departments.

Requirements

• Attention to detail as it pertains to reviewing complex documents
• Ability to multitask while maintaining accuracy in data entry
• Ability to prioritize and manage workload and meet deadlines within a fast-paced, virtual environment. Success requires the ability to build rapport with remote colleagues using MS Office (Teams) and to work productively with limited in-person interaction
• Convey a professional, helpful, and positive attitude while interacting with both internal Team members and Outsourcing Team
• Excellent written and oral communication skills
• Ability to read, analyze, and interpret Plan documents
• Strong problem-solving skills
• Demonstrated ongoing professional development and regulatory awareness by actively engaging in training sessions and webinars to stay current on laws and compliance requirements related to retirement plans
• High School or GED required
• 3+ years of related Plan Document experience required
• Proficient in Microsoft Office 365 (Teams, Word, Excel, SharePoint), DocuSign and Kofax required
• Ability to build rapport with others remotely while working productively with limited in-person interaction
• Have access to a reliable and consistently strong, high-speed internet connection suitable for remote work. A stable, high-speed internet connection is essential for effective communication, collaboration, and productivity while working remotely
• Designate a quiet, and well-lit space free of as many distractions as possible
• Be online and available to work during designated business hours in local time zone
• Accustomed to using Microsoft Teams (or similar virtual-meeting applications) to meet with colleagues regularly on video and use the chat feature for quick communications. We utilize many Microsoft Teams features (such as Channels and file storage) for announcements, relevant conversations, and file sharing. Familiarity with Microsoft Teams is a plus
• Accustomed with file-storage and file-sharing tools such as Microsoft SharePoint

Nice To Haves

• Bachelor’s degree preferred
• Familiarity with, and proficiency in, FTW’s Document Software preferred
• Familiarity with, and proficiency in, PensionPro Workflow System preferred

Responsibilities

• Maintain document compliance for all new and existing clients of Definiti and its affiliates. This includes working with our Outsource Team to prepare and review amendments (required, discretionary and termination) and restatements as required by the client, the Department of Labor (DOL) and the Internal Revenue Service (IRS)
• Prepare and review more complex documents, including but not limited to, Merger and Transfer Agreements; Protected Benefits Analysis and other document preparation related to Merger and Acquisition events
• Assist in Implementation projects by mapping over new client documents from other Providers in takeover situations. This requires an understanding of, and ability to interpret, many different types of documents
• Assist with acquisition projects as directed by the Director of Document Services to ensure a smooth transition for newly acquired companies

Benefits

• A virtual-first work philosophy for most jobs
• 401(k) with up to 4% match
• Flexible PTO allows you to take the time you need for wellness, vacations, and personal matters. We foster a trusting environment where employees manage their workloads responsibly. Time off doesn’t accrue.
• 12 paid holidays, 2 paid floating holidays, and your birthday is a holiday
• Paid Parental Leave
• A variety of medical, dental and vision plan options including Definiti subsidized premiums
• Company-paid life insurance and short-term disability insurance
• Bonus plan eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED