Law Firm Document Clerk

Hooks Meng & Clement • Las Vegas, NV

2d

About The Position

Hooks, Meng, and Clement are looking for a dedicated Full-Time Document Clerk who’ll deliver exceptional customer service. In this role, you’ll be the initial contact for all incoming documentation through an electronic filing system. Your responsibilities will encompass downloading, renaming, and moving documents into an electronic file management program. Providing copies to both clients and opposing legal parties, and supporting the upkeep of our digital filing and case management systems. We’re seeking candidates who are proficient in the use of computer programs, excellent communicators, motivated, and possess strong organizational skills. Interested applicants are encouraged to apply. Receive and distribute incoming mail and packages to the appropriate departments and individuals within the law firm Ability to rename incoming filings and move them into the electronic case management system Maintain accurate records of all legal pleadings filed with the court, including tracking their status and ensuring that they are properly stored Ensure that confidential information is protected at all times Perform general office duties, such as photocopying, faxing, mailing, and data entry Any other related tasks as assigned by the Document Management Department Manager Deliver and pick up documents and materials, such as court filings and client files, to and from the firm’s office, courthouses, and other locations as required Ensure that all deliveries are made in a timely and professional manner, and are handled with confidentiality and discretion Make copies, scan documents, and perform other administrative tasks as needed Responsible for interacting and providing professional-level support to executive-level end-users at various levels, including legal assistants, paralegals, associates, and partners Perform quality, accurate jobs/projects that may require tight deadlines and potentially operate under high pressure Organized and attention to detail are a must

Requirements

• High school diploma or GED required, some college experience preferred
• Proficient in basic computer software and can quickly learn to use new programs
• Require a valid driver's license and reliable transportation
• History of being reliable, deadline-driven, and extremely organized
• Shows great interpersonal skills and excellent written communication
• Must be able to lift 10 lbs and stand for long periods of time
• Organized and attention to detail are a must

Nice To Haves

• Prior experience in a law office copy or mail room is a plus

Responsibilities

• Receive and distribute incoming mail and packages to the appropriate departments and individuals within the law firm
• Ability to rename incoming filings and move them into the electronic case management system
• Maintain accurate records of all legal pleadings filed with the court, including tracking their status and ensuring that they are properly stored
• Ensure that confidential information is protected at all times
• Perform general office duties, such as photocopying, faxing, mailing, and data entry
• Any other related tasks as assigned by the Document Management Department Manager
• Deliver and pick up documents and materials, such as court filings and client files, to and from the firm’s office, courthouses, and other locations as required
• Ensure that all deliveries are made in a timely and professional manner, and are handled with confidentiality and discretion
• Make copies, scan documents, and perform other administrative tasks as needed
• Responsible for interacting and providing professional-level support to executive-level end-users at various levels, including legal assistants, paralegals, associates, and partners
• Perform quality, accurate jobs/projects that may require tight deadlines and potentially operate under high pressure

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED