Document Processing Operator/Coordinator (Global Law Firm)

kay search group•New York, NY

52d•$110,000•Hybrid

About The Position

Position: Document Processing Operator/Coordinator (Global Law Firm) Location: New York, NY (Hybrid) Company: Prestigious AM100 Law Firm Flex Hours: 9am-5pm or 1pm-9pm Comp Package: Base salary to $110K, Full Benefits, Bonus, 401(k), Tuition Reimbursement, Generous PTO

Requirements

3+ years of experience in a legal document production and/or workflow coordination role.
Expert proficiency in Microsoft Word; advanced skills in Excel, PowerPoint, and Visio.
Proficiency in legal support tools such as DocXtools, Best Authority, Litera Change-Pro, iManage, Contract Companion, and Adobe Acrobat DC.
Strong organizational and multitasking skills with the ability to thrive in a high-volume, deadline-driven environment.
Excellent communication and interpersonal skills; client-service orientation is essential.

Nice To Haves

Familiarity with legal terminology and proofreading best practices a strong plus.

Responsibilities

Act as liaison with attorneys and staff to clarify project specifications, negotiate timelines, and provide regular status updates.
Format, troubleshoot, and finalize complex legal documents using advanced tools in Word, Excel, PowerPoint, Visio, and Adobe Acrobat DC.
Coordinate and assign document services work requests using ServiceNow; assess project scope, confirm deadlines, and manage bandwidth.
Utilize specialized legal technology including DocXtools, Best Authority, Contract Companion, Nuance/Kofax Power PDF, and OmniPage Pro.
Provide light proofreading support; ensure accuracy, consistency, and quality across all deliverables.
Collaborate with team members and supervisors to complete high-volume, time-sensitive assignments.
Maintain detailed logs of assignments in workflow systems and provide backup coverage for front desk coordination when needed.