Document Processing Workflow Coordinator (Global Law Firm)

kay search group-posted 2 days ago
Full-time • Mid Level
Hybrid • New York, NY
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Position: Document Processing Workflow Coordinator (Global Law Firm) Location: New York, NY (Hybrid) Company: Prestigious AM100 Law Firm Flex Hours: Monday- Thursday/ Monday - Friday: 4pm- 12am Comp Package: Base salary to $125K, Full Benefits, Bonus, 401(k), Tuition Reimbursement, Generous PTO

  • Act as liaison with attorneys and staff to clarify project specifications, negotiate timelines, and provide regular status updates.
  • Format, troubleshoot, and finalize complex legal documents using advanced tools in Word, Excel, PowerPoint, Visio, and Adobe Acrobat DC.
  • Coordinate and assign document services work requests using ServiceNow; assess project scope, confirm deadlines, and manage bandwidth.
  • Utilize specialized legal technology including DocXtools, Best Authority, Contract Companion, Nuance/Kofax Power PDF, and OmniPage Pro.
  • Provide light proofreading support; ensure accuracy, consistency, and quality across all deliverables.
  • Collaborate with team members and supervisors to complete high-volume, time-sensitive assignments.
  • Maintain detailed logs of assignments in workflow systems and provide backup coverage for front desk coordination when needed.
  • 3+ years of experience in a legal document production and/or workflow coordination role.
  • Expert proficiency in Microsoft Word; advanced skills in Excel, PowerPoint, and Visio.
  • Proficiency in legal support tools such as DocXtools, Best Authority, Litera Change-Pro, iManage, Contract Companion, and Adobe Acrobat DC.
  • Strong organizational and multitasking skills with the ability to thrive in a high-volume, deadline-driven environment.
  • Excellent communication and interpersonal skills; client-service orientation is essential.
  • Familiarity with legal terminology and proofreading best practices a strong plus.
  • Full Benefits
  • Bonus
  • 401(k)
  • Tuition Reimbursement
  • Generous PTO
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