Docketing Specialist

Ogletree Deakins•Greenville, SC

3d•Remote

About The Position

The Docketing Specialist joins Ogletree Deakins’ Client Information Risk Services department and executes a range of docketing functions. The role includes reviewing electronic mail and filings for accuracy and completeness, communicating routinely with attorneys, paralegals, and practice assistants, and participating in or managing assigned projects and tasks for local, regional, or firm-wide initiatives. The position reviews records and enters schedules and deadlines in the docketing system, produces and proofreads docketing reports, researches and applies jurisdictional rules for date calculations, and ensures source documents and docket confirmations are retained in the Document Management System. The role also keeps current with developments, procedures, and rules in responsible forums and may work remotely.

Requirements

Bachelor’s degree or equivalent experience.
At least 4 years of experience in litigation.
Proficiency in Microsoft applications, including Word, Excel, and Outlook, and in the Document Management System (DMS).
Familiarity with PACER and Electronic Court Filings (ECFs).
Excellent research, analytical, and reasoning skills, including an understanding of how data interrelates.
Consistent attention to detail and accuracy.
Strong verbal and written communication skills, with the ability to explain matters effectively to attorneys and staff at all levels.
Ability to handle multiple assignments and shifting turnaround times.
Ability to take ownership and responsibility for projects or special assignments.
Initiative and independent judgment.
Reliability and ability to work independently or as part of a team.
Excellent customer service orientation, a positive and proactive manner, and a strong work ethic.
Familiarity with docketing department functions, terminology, and information collection methods.

Nice To Haves

Experience with CourtAlert or other docketing systems is preferred.

Responsibilities

Review records and enter schedules or deadlines into the docketing system as needed.
Generate and proof routine and specialized docketing system reports for quality, and distribute docket reports according to the department reporting schedule.
Review state, federal, and judges’ rules, preferences, and standards for date calculations, and distribute relevant information to team members.
Identify conflicting data before entry.
Retain source documents and docket confirmations in the Document Management System.
Keep abreast of developments, procedures, and rules in forums for which the specialist is responsible.
Research calendaring, jurisdictional rules, and regulations within docketing software.
Perform date calculations using jurisdictional rules.
Communicate routinely with attorneys, paralegals, and practice assistants.
Participate in or manage assigned projects and tasks for local, regional, or firm-wide initiatives.