Docketing Specialist

Shook, Hardy & Bacon L.L.P. • Philadelphia, PA

4d

About The Position

The Docketing Specialist provides multi-jurisdictional litigation calendaring and docketing services to litigation teams using the firm’s docketing management software. The role requires an in-depth understanding of federal, state, and local rules and of practices and procedures across multiple practice areas, along with strong data management skills.

The specialist reviews documents, identifies relevant dates, and enters deadlines into the firm’s docketing and calendaring system in accordance with established policies and procedures. The role also supports litigation teams with docketed events, deadlines, court procedures, and rules; researches and resolves docketing anomalies; assists with investigating docketing issues and preventing their recurrence; and maintains documentation of docketing processes and practices. Additional duties include creating and distributing reports, providing backup support to designated operations specialists, tracking industry best practices and technology, and assisting with ad hoc projects.

Requirements

• Associate’s degree or equivalent from a two-year college or technical school, plus at least two years of litigation docketing experience and/or training; or an equivalent combination of education and experience.
• Strong knowledge of litigation processes, court rules, and procedures, including electronic research of court case dockets.
• Comprehensive knowledge of specific department and client guidelines, practices, and procedures.
• Ability to complete assigned tasks promptly with quality and attention to detail.
• Ability to set priorities, manage multiple projects, and meet deadlines.
• Ability to collaborate and communicate effectively with attorneys, clients, and coworkers.
• Strong data management skills.

Nice To Haves

• Prior hands-on working experience with BEC Docket Enterprise.

Responsibilities

• Review documents for relevant dates and enter deadlines into the firm’s docketing and calendaring system, following docketing policies and procedures.
• Create, review, and distribute calendar and case reports.
• Respond to litigation team members’ requests concerning docketed events and deadlines, court procedures, and rules.
• Independently identify docketing anomalies and conduct appropriate research to resolve them.
• Assist in investigating docketing issues and implementing solutions to mitigate future issues, when needed.
• Create and maintain documentation for docketing processes, procedures, guidelines, and practices.
• Provide backup support to Client Service Specialists and Legal Operations Specialists.
• Stay current on industry best practices, docketing systems, and technical considerations, and present options to enhance the practice, improve efficiency, and meet client needs.
• Assist with ad hoc projects as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree