Docket Clerk

State of Oklahoma • Oklahoma City, OK

3d • Onsite

About The Position

Positions in this job family are responsible for performing technical clerical work and providing administrative support in the preparation of cases for legal or administrative hearings. This is the basic level of this job family where employees are assigned responsibilities involving beginning level technical clerical and administrative support duties in accepting, preparing, and processing documents related to legal and administrative hearings.

Requirements

• Four years of experience in technical clerical work; or an equivalent combination of education and experience.
• Ability to enter data accurately from plain copy at a rate of thirty-five words per minute.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality.
• Ability to deal tactfully and discreetly with the public.
• Ability to operate standard office equipment.
• Ability to follow oral and written instructions.

Nice To Haves

• Knowledge of rules and practices concerning administrative and legal hearings.
• Knowledge of basic legal terms and definitions.
• Knowledge of spelling, punctuation and business English.
• Knowledge of modern office practices.
• Knowledge of maintenance of complex records.
• Knowledge of business communications.

Responsibilities

• Reviews and processes applications, motions, and supporting documentation for various types of administrative, legal, or similar hearings; reviews document submissions and communicates perceived document faults or errors to staff and external customers.
• Explains rules, regulations, and policies to staff and external customers.
• Sets hearings on all established docket types and distributes hearing dockets as appropriate to staff and external customers.
• Facilitates registration and instructs staff and external customers on proper usage of our electronic case filing system.
• Assists staff and customers with retrieval of digital case files and associated images, and responds to phone or email data requests.
• Operates office equipment as necessary, processes incoming clerk mail and emails, and answers office telephone line.

Benefits

• 15 days accrued annually during the first 1–5 years of service.
• 18 days accrued annually for 5–10 years of service.
• 20 days accrued annually for 10–20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year.
• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan or Deferred Compensation Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed